Content

• Steps
• Method 1 of 8: Collect People's Contacts
• Method 2 of 8: Finding a Venue
• Method 3 of 8: Finding Teams, Additional Personnel, and Equipment
• Method 4 of 8: Line-up, Timing and Duration of Performances
• Method 5 of 8: Advertising and Public Relations
• Method 6 of 8: Calculate the cost of your ticket
• Method 7 of 8: Onsite
• Method 8 of 8: After the show
• Tips
• Warnings
• What do you need

Have you ever been to a local concert and had a good time? Well, here's your chance to host your own event, make some money, and have fun! All of this takes a little determination and confidence. Organizing a live music event is nowhere near as difficult as you might think!

Steps

Method 1 of 8: Collect People's Contacts

1. 1 Chat with groups and organizers at local events and keep in touch with them.
2. 2 Offer to help at events they organize, such as offering to be a technician to help set up equipment, or putting up posters or selling tickets. Do it for free; this will allow you to attend the concert for free in any case, and the organizers will be grateful to you.
3. 3 If you've already attended a couple of concerts, then you already know at least five bands or artists. Make sure you maintain a good relationship with them.

Method 2 of 8: Finding a Venue

1. 1 Find a venue for the event. Local theaters, cinemas, schools and auditoriums are available for rent. However, once you've found a suitable location, speak with the manager to make sure hosting the live event doesn't go against their rules. It is best to use theater. Many theaters have seated or stand-up options and have a PA system (public address) ready and stage installed - all of which reduce costs. There is also a growing number of pubs dedicated to live music. They usually hold 100-300 people and also usually have their own sound engineers and PA system. This last point is vital if you are organizing a concert for the first time, as having a PA system not only cuts costs, but also means that a) this is a place where people come often enough b) the system is set up to make it easier for the sound engineer and with ) this will significantly reduce the amount of time and nerves before / after the concert, since there will be fewer things to understand, and there will be only a minimal amount of equipment.
2. 2 Make sure you reserve a venue for your event at least a month in advance, although even earlier, so you can advertise better and be in time for the concert.
3. 3 Find out the cost of renting a venue for the night and put it in your budget (sometimes venues want to get money from ticket sales, however, don't let them have more than 40%, as this is already too much if you have additional expenses).
4. 4 Decide if it will be a seated or standing exercise. If it is upright, you will be able to accommodate more people. Also, the audience often prefers standing events, as they can dance and jump, if it is, for example, a "metal" concert.
5. 5 Decide if the concert will have dedicated seats or a shared entrance for everyone. People usually prefer general admission because everyone has a chance to be in the front row for the same price. However, a seated concert with fixed seats requires less security and is less of a hassle for you.
6. 6 Organize a security system. Theaters and concert halls often have security personnel, however, you may have to pay extra for these services. If this is a small concert with a small audience, you can ask a couple of your strong and confident friends to be your security system. However, laws often require that you provide yourself with a professional security service. Add this to your budget.
7. 7 Set an age limit. If the venue is a pub, determine if it will sell alcohol or not. If so, the activity should be for adults only. Selling alcohol will likely increase your insurance costs.
8. 8 Get insurance. Public insurance can be included with the venue, but always check. $ 200 for one night's insurance is better than thousands of dollars in a claim. All insurance companies provide insurance to the civilian public, however, look for cheaper insurance options. In addition, with each new concert held, where there were no accidents, the cost of your insurance will fall, as you have proven that you are responsible and with less risk. Add insurance price to your budget.

Method 3 of 8: Finding Teams, Additional Personnel, and Equipment

1. 1 Determine which groups will be performing at the event; you will need to organize 3 to 6 performances.
2. 2 Pick one group with the most fans and put their name in capital letters as the title. They will be your headliners and ensure that you get a large enough crowd. Most likely they will be performing with their own drums and multiple amps.If not, ask one of the other groups to bring the necessary equipment with them. It is better and cheaper than renting tools.
3. 3 Select other groups. It is recommended that you invite at least one unknown group; they can open the night and it will be an advertisement for them, and for you one new contact.
4. 4 Calculate your band expenses. Several bands can play for free, although often local unknown bands will agree to play for free if you provide some free tickets for their friends. However, don't take advantage of their generosity and always set aside some cash from your budget to thank each group. Even if it's only $ 40 or $ 50 per group, they'll appreciate it. Add a little cu. additionally to the band that brought their drums, etc. for wear and tear and just as gratitude. Add this cost to your budget.
5. 5 Hire a sound engineer. If the venue has a local sound engineer and has a PA system, use them. If not, the sound engineer can provide PA and set everything up for a certain amount of money. If you are good with tech, amplifiers and more, organize everything yourself, although this is an additional hassle. Perhaps one of your friends / new contact can do this for free. Anyway, add the estimated costs for this task.
6. 6 Hire an MC. This is the one who introduces the group to the public and closes the night. Try to hire someone who is known locally in the field, or be an MC yourself. It just takes a little confidence and a couple of minutes to get ready. A worthless eccentric / drunk / unpopular MC can ruin the night and cause unnecessary trouble. Better the absence of an MC than the one that creates problems.

Method 4 of 8: Line-up, Timing and Duration of Performances

1. 1 Put the most popular group at the end, and the most unpopular first.
2. 2 Give each starter group the same amount of time, and the last two also have some extra time.
3. 3 Tell the groups the amount of time they have to perform, while reducing it by 5 minutes than in reality. That is, if the group has 30 minutes to perform, tell them 25 so that everything goes smoothly.
4. 4 Meeting the requirements for equipment, sharing equipment with groups, time for a sound check - all these are delicate moments. It will take constant communication. It makes no sense for all 5 groups to bring 5 drum kits and 5 amplifier kits, since in fact only one kit is needed, and the remaining four will gather dust outside in vans with the likelihood of theft. Typically, the headliners' job is to supply the drum kit, and other drummers will have to provide fragile parts (snares, cymbals, bass drum pedal). However, some drummers are not happy with this and want other bands to use a different kit. If each group uses their own kit, the break between groups will last 15 to 25 minutes, and the sound check will take at least 5 minutes longer. At an event with three groups, not a problem, but with 5 groups, you will get into serious problems. As is known with guitarists, it is usually okay to use other people's amps (speakers for amplifiers), but not the amplifiers themselves, unless the bands know each other and / or definitely put them back. This becomes more difficult if the headliners have combo amps or don't have enough amps to walk around. Next, you'll have the added hassle of performing bands that don't only include drums / bass / guitars / vocals. Synthesizers, acoustic guitars, mandolin, banjo, kazoo, wind sections, harps, etc. can cause great stress to the engineer if they are presented right before the concert without prior warning.Start with the headliners: what they will bring, what they will need, what they will share. Tell the next group down the list what they can use and ask them the same three questions. By the time you get to the bottom-most pair of groups on the list, you should have everything that was previously missing. So, you can have drum kits from one group, amps from another, taking into account their use only by certain groups, etc., however, once you have everything recorded, everything will become much easier to track. Based on this, you should be able, with the help of your sound engineer, to understand how long it takes for the bands to make a sound check and if everyone needs a sound check, and then arrange the time and notify all the groups. This all sounds like a huge piece of work, however, this is how you protect yourself from a lot of stress during the night.
5. 5 Allow bands to sell their CDs and do merchandising, if possible, during breaks and after shows. Don't ask your percentage for this.
6. 6 Stay on tight event timelines.
7. 7 In general, allow 15 minutes between each group to set up. It is, however, better to check with the sound engineer, as some groups may need more time to tune / tweak everything, depending on the technical details of each group.
8. 8 Play paused music. Musical styles similar to the music playing that night, but not the music of the musicians. The sound engineer will do it for you, just tell him in advance to bring the equipment for your MP3 player.

Method 5 of 8: Advertising and Public Relations

1. 1 Make posters. A budget but great way is to make one simple poster with white letters on a black background and ask someone in the office to make as many copies as possible. Otherwise, you will have additional printing costs. Place the following information on your poster:
   • Headliner group
   • Group in front of them
   • The group in front of them, etc.
   • Group opening the evening
   • Location
   • the date
   • Ticket price
   • Any site related to groups, venue, tickets, you, etc.
2. 2 Display posters all over the place, but always ask permission before putting them up. Take them to record stores, local youth hangouts, internet cafes, schools / colleges (if allowed), and modern clothing stores.
3. 3 Call your local newspaper / radio station / etc.and tell them you are doing a concert. Give them all the information you have on the poster or even send them a copy of the poster. Write a press release and send it to local newspapers a couple of weeks before the concert. Try to get a photographer from the newspaper if they have a dedicated section dedicated to various activities and entertainment.
4. 4 Tell all groups to post their performance at your event on their Myspace / Bebo / Blogger pages or any other source. Try creating your own account dedicated to your concert organization if you are really serious about doing it.

Method 6 of 8: Calculate the cost of your ticket

1. 1 Add all the costs together to get your budget.
2. 2 Divide this amount by the number of tickets you have available for sale, excluding those you plan to give away for free. The amount received is the minimum that you can set to just recoup your investment. You may want to host your first no-profit event for yourself and get contacts from people in your area who are interested in local activities.
   • If you want to make a profit, add 20% to this figure, but always use the rounded ticket price. It should be invisible to others, like 2 or 5. For example, 11 is not very good, but 12 or 10 is normal.
3. 3 Ask the managers of your venue to print your tickets until you have sufficient experience in organizing concerts; this is probably included in the rent. If they don't print tickets, sell tickets at the entrance; so, there will be no paper and / or fake tickets. Just put a seal on the hands of the people who come. Use the original stamp, but remember that if it is not handmade, the stamp can be counterfeited. Therefore, use an ink pad of the original color and change the color and print for each concert held.
4. 4 Try to hold the event without fixed locations, unless the site management insists on it - first came, first served - it all looks much more attractive to the young crowd, and you will be sure that everyone will come on time to the very beginning.

Method 7 of 8: Onsite

1. 1 Make sure to get all the groups together early as the lack of a show spoils the night. It will be good - two or three hours before the start of the event.
2. 2 Sound check is an interim period; make sure the main group of the evening arrives first as they will need to check the sound first. Then you have to decide if each group will have a sound check, discuss this with your sound engineer, listen to what they have to say; if you have 5 bands and two hours before the start, there is no point in checking all the instruments (guitar, bass, drums, etc.) of each band thoroughly and it will not be very good if people start to enter the room where the sound continues check.
3. 3 Your first group should play about half an hour after the doors have opened.
4. 4 Organize a break room. It's just a backstage room with some drinks, big enough to accommodate all the bands that aren't on stage.
5. 5 Be in sight near the entrance and in the crowd, asking people if they like everything. time.
6. 6 Make sure with the sound engineer, entrances and groups that everything is going smoothly.

Method 8 of 8: After the show

1. 1 Pay groups and other workers straight away.
2. 2 If the owners of the venue are supportive, throw a mini party in the break room, or if not, go to a local bar or whatever to mingle with the groups.
3. 3 Accept criticism and try to improve on the points you were told about. Remember, most of these guys have been to a lot of events.
4. 4 Relax and get ready for your next successful event.

Tips

• You need determination and responsibility; there will be misses sometimes, just keep working. You will improve along the way.
• Be strict with safety at your first events until you feel as though everything is under control.
• Try to be as pleasant as possible, regardless of the actions of others.
• Be precise with payments to maintain a good reputation.

Warnings

• You are solely responsible during the night, so if an emergency occurs, act accordingly, and if you are unable to cope on your own, call for help!

What do you need

• Some money to start. Sponsoring a local record store or something similar can be seen as an opportunity.