Author:
John Stephens
Date Of Creation:
21 January 2021
Update Date:
1 July 2024
Content
Saving files is an important part of when working with documents, pictures, videos and other files on your computer. Job Saving allows you to go back and do next, share files with others, and protect your work from crashes and crashes. See Step 1 below to learn the best way to save files and maximize efficiency.
Steps
Method 1 of 2: Form a Storage Habits
Save often. Computer programs often crash at worst. So you should avoid losing your documents by saving files regularly. If you change the file details but don't want to overwrite the original, you can use the “Save as” function to make a copy with a new name.
- Many programs have a function to save files automatically at certain intervals. This can save you from danger, but should not replace active saving frequently.
Save the file with a useful name. When saving the file for the first time, the program asks you to enter a name for the file. Choose a name that is easily identifiable and contains important information such as the date or the author of the file. This helps you find files quickly on your computer when needed.
Check the format when saving the file. When you save a file for the first time or use the "Save as" command to make a new copy, many programs offer the ability to change the file format. You can do so by clicking the drop-down menu below the entries for the filenames.
- Formatting is an especially important step when sending files to people who don't have the same program version as yours.
Organize the archive folder. Most operating systems will create a Documents folder for saving files by default. This will help you determine where to store your files, but you should also take the time to create a directory system to keep your files organized.- Use folders to sort by file type, project, date, or other criteria you want.
- Most new versions of Windows use Libraries, which allow you to save files of the same type in one area. These libraries are not really locations but a collection of files from many different locations.
Learn keyboard shortcuts. You can save a lot of time if you know how to use keyboard shortcuts to save files, especially when you need to archive a lot. Press Ctrl+S (⌘ Cmd+S on Mac) will help you to save files in most programs.- Many programs also design the function icon "Save as". These icons will vary depending on the program. Eg, F12 will open the "Save as" dialog box in Word while⇧ Shift+Ctrl+S opens that function in Photoshop.
File backup. To avoid losing data in the event of a computer failure, you need to back up your files regularly. This means you should either copy the file saved from the Documents folder to an external hard drive or upload it to a cloud storage service.
- See other articles on the same topic for details on how to back up files.
Method 2 of 2: Save Files in Specific Programs
Save the file in Microsoft Word. Word is one of the most popular word editing programs in the world, so learning how to save files in Word is an important skill to have. Learn online for more details about how to save files in Word.
Save the file as PSD format in Photoshop. Changing saved file formats is an important basic skill. This article will explain how to save a file as a PSD image in Photoshop, but the basic operations apply to most programs.
Save images from website. The internet is full of content, and you will likely come across a few images and want to save them for your own use. All browsers allow you to easily save images to your computer, and are similar steps for saving other types of files from the web.
Save Google Doc (Google Documentation). With cloud document solutions becoming more and more popular, chances are you'll be doing some work on Google Drive. While files are always stored in the cloud, you can download and save them to your computer so you can open and use them without internet access. advertisement
Advice
- Save often! You will never regret having dense storage.
