How to email instructor (with photo) - tips

Video: How to Write an Email to Your Professor, Instructor, or Teacher

Content

Steps
Advice

Writing letters to your instructor requires more thought than emailing or instant messaging with friends. Your studies are the foundation for your future career, so you should interact with the next professional communication channels, which includes writing emails. When sending test emails to your instructor, always use your student email account and open the letter with a polite greeting. You need to interact with them in the same way you write a formal business letter. Be brevity and pay attention to grammar!

Steps

Part 1 of 3: Making a good first impression

Check out the textbook on questions. Often times your question has been answered in the material your instructor provided at the beginning of the course. Asking an existing problem will make them see you as a serious student, and the teacher will be annoyed by wasting their time.
- The syllabus may include information about course assignments, deadlines for assignments, class policies and assignment structure.
- If your instructor is just giving you a series of reading books, you can e-mail any questions that are not answered in the textbook.
Use your study account. Instructors often receive a lot of emails every day. By using school accounts, your letter will go less into the spam box. In addition, the emal address the school provides looks more professional. The instructor will know who actually sent the email because the student account is usually based on your name.
Write attention-grabbing headlines. The subject line will prompt the instructor about the main body of the email before they read the message. This is very useful as the teacher will take the appropriate time to process it. The subject of the email should also be clear and to the point.
- For example, you can write as "Questions about current assignment" or "Graduation thesis".
Begin by saying hello and using the title along with the instructor's first and / or last name. Of course we all want to jump right into our problems. However, when writing to a teacher, you need to treat it as a formal letter. Let's start with "Dear Dr. Tran Van Dung," followed by a comma. Remember to use the person's last name if you are not familiar with it.
- If you are not sure what your instructors are in terms of qualifications, you can call them "Mr. Tran Van Dung."
- You can use a slightly more informal greeting, such as "Dear Master Dung," if you and the instructor have had some personal interactions.
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Part 2 of 3: Composing email content

Remind the teacher who you are. Teachers have a lot of students to follow, so they'll need you to introduce yourself first. Please provide the name and class you are studying with that instructor, including specific lessons such as "Mathematical Economics Period 2".
Avoid off topic. Teachers are busy people, so don't ramble. Get straight to the point, ignore extraneous details and keep it as concise as possible.
- For example, if you are wondering about an assignment, immediately say: "I had a question about the assignment you gave us on Tuesday. Do you want us to do it in groups or individually?"
Write complete sentences. An email is not a Facebook post or a message to a friend. This means that when you write to your professor, you need to use complete sentences, anything other than that looks unprofessional.
- For example, don't write, "Great lesson, teacher ... excellent!"
- Instead, write, "You gave us a very easy-to-understand lecture the previous class."
Focus on tone. When you first contact a teacher, keep your tone and language professional. This means you cannot add emojis! If you both begin to develop a relationship, you will find that you can get a little more relaxed as the terms pass. This is especially true if the instructor is actively being more informal (eg sending you an emoticon in an email).
Be polite to express your request. Many students go on asking for this and that with their lecturers. You won't get anywhere if you do. Instead, present your problem as a plea the teacher can accept or not.
- For example, you might want the instructor to extend more time for her essay. Don't say, "My grandmother just passed away. Give me more time to submit my essay." It would be better to say, "I just had a hard week because of her passing. Can you give me more time to do my essay?"
Use appropriate punctuation. For emails sent to friends, you can omit paragraph breaks and commas. However, when writing emails to teachers, you need to put punctuation marks where it should be.
Write words clearly. While texting language pervades the internet, professional email is where you should avoid using them. This means that you cannot use "thui" as a substitute for "only," or "j" for "what", and so on. Please use pure Vietnamese language.
- Don't forget to check your spelling automatically before sending an email.
Capitalize properly. Sentence prefixes and proper nouns must be capitalized. Do not confuse spoken language and remember to capitalize selectively. Always capitalize words that need to be capitalized. advertisement

Part 3 of 3: Complete the email

Identify what action you want the teacher to take. Make sure you say exactly what you want from your professor at the end or near the end of the email. If you need to meet them, ask about it.
Read the entire message again to check the grammar. Review your email to make sure you didn't miss any grammatical errors. Usually you will come across one or two errors that need fixing.
Look at the email from the trainer's point of view. Think about the content of the letter to make sure you are not demanding anything. Besides, make sure your email is really concise. You don't want to share too much about your personal life because it's unprofessional.
End the email with a greeting. You have a formal start, so you need to close in the same polite way. Use sentences like "Sincerely yours" or "Thank you very much," followed by a comma along with your full name.
Check email after a week. After sending the email, do not bother the teacher / teacher with the answers. However, if you do not see a reply within a week, you can resend another email because your message may have been randomly mixed up somewhere.
Confirm reply. Once the teacher has responded, you need to confirm that you have received the reply. One sentence "Thank you, teacher!" is enough. If necessary, you can write a longer email using the same structure to stay professional. If your problem or question has not been satisfactorily resolved by email, please arrange a face-to-face meeting.
- For example, you could say, "Thank you for answering my question. See you in class."
- If you want to meet the instructor in person, you can write, "Thank you for your sharing on this. But if you have time, I can come and have a more detailed discussion. , okay? "
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