Content

• Steps
• Advice

Time management is an important skill that we should hone. It can help you make the most of the time of the day to achieve success in areas like work and study. To manage your time, you need to make good use of your time by working in the right environment and knowing which tasks to prioritize. Turn off your phone and the communications network as needed to minimize distractions and ensure you stick to your daily schedule for maximum productivity.

Steps

Method 1 of 3: Use your time usefully

1. 

   Create the right environment to work. Work environment can help you achieve overall productivity. There are no strict rules about the working environment, so choose according to your feelings. Decorate the space around you with inspirational decorations to keep your energy going. This feeling will help you stay focused on the task and be productive.
   • For example, if you are inspired by an artist, buy a few copies of that artist's painting and hang it on the wall.
   • If you have a choice of a workspace, choose a place free of distractions. Working in front of the TV screen may not be very good, but you can push the desk into the corner of the bedroom and work there.

2. 

   
   
   Make a list of tasks to do based on importance. Before you start dealing with the workload of the day, identify the tasks to prioritize. To-do lists are a great tool, but it's a good idea to organize a little, rather than just listing things that need to be done. Categorize tasks based on importance.
   • Before making a list, make a note of the importance of the task. For example, tasks labeled "urgent" must be completed today. Tasks labeled "important but not urgent" are also important, but can be done later. Tasks labeled "no priority" can be postponed if necessary.
   • Write down the tasks below each category. For example, if you need to complete a report at the company, this is an urgent task. If you need to start a new project but the deadline is not within the next 2 weeks, this will be an "important, but not urgent" task. If you want to go running after hours but don't have to, this task will fall under the "no priority" category.

3. 

   
   
   Do the important tasks first. You'll feel relieved when you have completed important tasks in the morning. The sense of success for the day was achieved and the stress burdens were lifted. Start each day by tackling the list's most important tasks.
   • If you have a year to respond and a report needs to be reread, do this as soon as you arrive at the office.
   • Stop unnecessary social activities before you start doing priority tasks.

4. 

   
   
   Always take your work with you wherever you go. Make the most of your free time by always bringing documents to work. If you have a few minutes of free time on the bus, take advantage of this time to read material for your lesson or work. If you are waiting in line at the counter at the supermarket, you can take advantage of answering e-mail on the phone. If you always bring your work with you, you will make the most of your time.
   • If you are a student, consider buying audio books or recording lectures. You can listen to the lesson while in line or walk to class.

5. 

   Don't do many things at the same time. Some people think that multitasking is a great way to get massive work done each day and manage time intelligently. However, this will actually reduce your productivity. It will take you longer to get things done because you won't be able to fully focus on anything.Instead, focus on tasks one at a time. You'll get it done faster if you work this way, and make good use of your time.
   • For example, you can reply to all emails, then sign out of your email account and move on to another task. At this point you do not worry about email anymore. If you need to respond to incoming emails later, you can do so after completing your ongoing task.
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Method 2 of 3: Minimize distractions

1. 

   Turn off the phone. Turn off your phone when possible. Phones can take up a lot of time during the day that you can dedicate to more useful things. You will be tempted to check Facebook or glance at your email because it's so easy. Please help yourself by turning off your phone while doing other things. If there is an unconscious habit of reaching for the phone, you will only face the black screen.
   • If you need your phone to work, keep it away from the other side of the room. You will be less likely to see your phone if it is not easily accessible. You can also turn off notifications on your phone if they're not for work.

2. 

   Close unnecessary browsers. More and more people are relying on computers or the internet to do their jobs. But Facebook, Twitter, or other distracting sites that you leave on the desktop while working will negatively affect your time management skills. You might also be distracted by tabs that open up old project info or irrelevant search results. Get into the habit of closing tabs as soon as you finish viewing them and focus completely on the pages you need to work on.
   • Challenge yourself to only open one or two tabs at a time.

3. 

   Block social networks. Sometimes Facebook or Twitter have such a great temptation that you can hardly resist. However, you can use some apps and websites to temporarily block distracting social media sites.
   • SelfControl is a Mac application that blocks access to any page of your choice for a specified period of time. You can download this app for free.
   • If you need to completely block the internet, the Freedom app will allow you to temporarily block internet access for up to 8 hours at a time.
   • Leechblock is a Firefox extension that allows you to restrict your use of certain pages to a set amount of time per day.

4. 

   Try to minimize disruptions. Interruptions will interrupt your working circuit. If you are doing something and you have to pause to work on something else, it will be difficult to get inspired again. Try to complete the task you are doing before moving on to something else. There's no rush to do other things right away when you're focused on finishing the work in front of you.
   • For example, if you receive an email at work that you must reply, do not stop to reply to the email. Instead, make a note to remember to send an email after you're done.
   • Note that sometimes interruptions that occur are force majeure. For example, you will not be able to stop answering the phone if an emergency phone calls during work. Do your best to avoid interruptions while you are working, but don't blame yourself if you get distracted from time to time.
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Method 3 of 3: Stick to your daily schedule

1. 

   Use an electronic calendar. Technology is a great vehicle for managing your time and keeping track of deadlines, appointments, and more. Take advantage of the calendar in your phone and computer. Record daily tasks such as appointments and tasks or school schedules. Set a reminder on your phone, for example, that will send you a reminder one week ahead of time. Schedule tasks to complete on time school or work projects.
   • Besides the electronic calendar, the printed calendar is also your assistant. You can put a calendar on your desk or bring a notebook calendar. Sometimes a few scribbles on a calendar will help you remember what to do.

2. 

   Determine when you are most productive. Everyone has productive times of the day. It helps if you know when you can use your time optimally and base your work on schedule. For example, if you feel energized in the morning, try to get the majority of your work done in the morning so that at night you can relax and do light things you love.
   • It may take a while to figure this out. Keep track of your energy levels and concentration abilities for about a week. This will help you identify when you are most likely to work best.

3. 

   Take the first 30 minutes of your morning to plan your day. Every morning after you wake up, keep in mind what to do and sketch out your schedule. Remember work tasks, social responsibility, and chores.
   • Let's say your working hours are between 8:00 a.m. and 4:00 p.m. But today you need to do two things: call her happy birthday and go to the dry cleaner to get some clothes. When you wake up, think about when to schedule these things.
   • If your grandma lives in a later time zone, you can call her after coming home from work so it won't be inconvenient for her. After that, you can arrange a time to get clothes.

4. 

   Schedule breaks and breaks. No one can work continuously without stopping or without interruption. You need to allow yourself to rest or entertain yourself from time to time. The break time can squeeze in between tasks to do. This way, recess won't take up a lot of time and mess with your schedule for the day.
   • Arrange longer breaks in addition to short breaks throughout the day.
   • For example, you could take an hour off for lunch every day and a half hour to watch TV to relax after work.
   • You can also set short breaks while working. For example, if you're writing an essay, you can allow yourself to write 500 words just then check Facebook for 5 minutes.

5. 

   Take off some work on the weekends. Weekends are all about rest, relaxation, and enjoyment, so don't take a break from work. However, doing a little work on the weekends also helps. Consider doing chores piling up on the weekends and adding more burdens for the second day.
   • For example, you can check quickly and go through your emails on weekends, then send a few emails to cut back on next Monday. Or, you can also just highlight the emails that need to be addressed on a Monday morning.

6. 

   Adhere to bedtime. The sleeping pattern is a very important part of when you want to manage your time. Getting up to bed on time will help you get up early in the morning and get ready for the day. To maintain your sleep routine, you need to go to bed and wake up on time, even on weekends. Your body will adapt to your sleep / wake cycle, then you will start to fall asleep at bedtime and feel well every morning. advertisement

Advice

• Be flexible and relax. Accept surprises in life. Sometimes there are things that need to be taken precedence over a structured and rigid schedule. In most unexpected cases, it only takes a few hours or a few days to get back to your usual schedule.
• Draw the future self you dream of. Imagine that image every time you feel like procrastinating on a task. Strive to be the person you want to be by completing specific tasks to get closer to your goal.