Content

• Steps
• Method 1 of 1: Setting the Agenda
• Tips
• Warnings

An agenda is a detailed list of topics that will be addressed at a meeting or meeting. It is an integral part of planning and conducting meetings as it describes the purpose of the meeting and the issues to be addressed, lists the speakers and sets the time for each issue to be considered. If you need to schedule a meeting, gather all the information you need and arrange it in a structured way on the agenda. The following tips will help you get it right.

Steps

Method 1 of 1: Setting the Agenda

1. 1 Notify all participants in advance about the meeting.
   • You can send them emails, or distribute service notices in printed form.
   • Include the date, time, place and purpose of the meeting.
   • Ask recipients for an answer. Let them know that everyone who accepts invitations must show up for the meeting.
2. 2 Have each participant let you know in advance what issue they plan to cover at the meeting.
   • Ask each colleague to describe the essence and details of the issue that they want to address in the meeting so that you can correctly and accurately put it on the agenda.
   • Specify how long it will take for the participant to consider their question.
3. 3 List all the items on the agenda.
   • Make a three-column table with the headings "Agenda Item", "Presenter" and "Time for Discussion".
   • List the issues under consideration in the order of their appearance, relevance, or importance.
   • Write a short description of each topic provided by each presenter.
   • In the title, include the details of the meeting - the date, time and location, purpose and duration.
4. 4 Check with each presenter if they agree with their line of speaking and the time allotted for their question.
5. 5 Correct the agenda as necessary.
6. 6 Send copies of the approved agenda to all meeting participants. Do this ahead of time so they can read the content and prepare for the meeting. Two days should be enough.

Tips

• If you receive a request to include an item on the agenda that is not related to the topic of the meeting, invite the presenter to consider the issue at the next meeting.

Warnings

• Allocate sufficient time for each presenter to present their topic. Be mindful of your prospects and don't try to include too much information in one meeting. Keep in mind that participants may have questions or wish to discuss additional topics.