Content

• Steps
• Tips
• Warnings
• What do you need

In order to make an effective phone call, you need to prepare in advance. This will save you time and hassle.

Steps

1. 1 Choose a specific time to make the necessary phone calls.
2. 2 Make sure you have a calendar and pencil / pen close at hand.
3. 3 Gather all the information and materials you need before making your calls.
   • prepare the number to be dialed
   • the name of the person you need to talk to
   • Make sure you have all the personal information you need, such as a calendar, your full name, address, phone number and email address, to contact you.
4. 4 Think about what you want to achieve as a result of this call and take note of it. Recorded talking points may help you.
   • Write down any questions that need to be asked.
5. 5 If you are nervous or uncomfortable, take a moment to mentally replay your conversation and take a few deep breaths in and out.
6. 6 Call.
   • You can start most calls by saying "Hello, this is _____ ____. I am calling to ____ ____" or "I am calling about ______".
7. 7 After the call ends, it will take some time to thank the other person and re-emphasize important information.
   • For example, "Thank you ___ ___. So, I will bring ___ and ___ at the appointed time for _____." Or "Thank you, see you / see you on ____"

Tips

• Take notes as needed.
• Speak clearly and to the point.
• Remember that putting things back on the back burner only makes things worse. Just make the necessary phone calls and you will feel much better. Think, "What's the worst that could happen?"
• Be sure to check your calendar to see if you have any other commitments.
• Make sure to turn off the TV, music, or other distractions when making work phone calls. There should be no children in the room, including babies. When calling, do not eat, drink, chew gum, or other background noise.
• Write down all the appointments and tasks that need to be completed urgently.

Warnings

• Avoid talking around the bush, but don't get down to business right away. This will lead to useless calls and you will not receive the information you need.

What do you need

• The calendar
• A sheet of paper and a pencil / pen