Content

• Steps
• Advice

If you are often flooded with mountains of daily tasks, your schedule will be a great companion to help you work more efficiently and organized. You can try using a notebook, planner, or an app to allocate your time and choose which method works best for you. Make sure to set sensible goals and keep a balance between work and rest. To keep it going, make it a routine to make a schedule and reward yourself every time a task is completed.

Steps

Part 1 of 3: Scheduling

1. 

   Keep track of how long you spend on daily activities. Record the time you prepare each morning, eat, do laundry, buy food, answer emails, do homework and complete other routine tasks. Track for about a week and take notes in a notebook, spreadsheet or note-taking app.
   • Tracking over a week will help you estimate the exact amount of time spent on specific tasks.
   • In addition, this way also helps you find a more effective way of working. For example, you might find yourself spending up to 10 hours playing a game and you should have spent more time learning.

2. 

   
   
   Try using a variety of media such as notebooks, planners, and scheduling applications. You can experiment with handwriting methods and digitally taking notes. If you want to get started on a blank page, you should use a notebook or a note-taking app. If you want to use the checkboxes with date and time, you can choose the planner or personal calendar application.
   • Choose a method that suits your liking. If you don't like paper, you can use the app. If you find it easier to follow when writing by hand, use pen and paper.
   • You will find out what you like and dislike when you use a schedule. When you choose the right method, stick to it. Put all your activities in one place, whether you use a notebook, planner or app.

3. 

   
   
   Write down the day and day of the week if needed. If the day or day of the week is not available, write it on top of your schedule. Set aside a page for each day so you can focus on the tasks at hand and write in more information if needed.
   • Take note of the day of the week to keep track of activities that take place on specific days, such as music lessons on Mondays and Wednesdays.
   • If you have a schedule in your notebook, you can use the page on the left to record your schedule chronologically, while the page on the right has your priorities and other notes.

4. 

   
   
   Fill in fixed time periods on a schedule. Sessions, regular meetings and other permanent assignments will form the framework of the timetable. Start by filling in a schedule of set times, such as "8:30 am - Introduction to Psychology" or "4:00 pm - Yoga Class."
   • If writing on blank paper in a notebook or spreadsheet, fill in the time slots in half-hour intervals on the left side of the page. Leave 2 or 3 rows between each space to make room for notes for each task.
   • If you are using a scheduling application, you may already have time slots in it.

Part 2 of 3: Allocating time

1. 

   Make a to-do list on a separate page. Filling out permanent quests is easy, but allocating the remaining time can be tricky. Start by writing down everything to be done on a blank piece of paper or new document on your phone or computer. Prioritize by writing a number or word next to each task.
   • For example, you could write the number 1 (or letter A) next to the most important tasks. These will be the items to be scheduled first. Write a 2 (or letter B) next to lower-priority tasks, and write a 3 (or C) next to the non-priority items.
   • When filling out a task on a schedule, you can mark the priority next to it, or just put an asterisk or an exclamation mark on the top priority items.
   • If you are planning a week, make a list of weekly tasks. Write down daily tasks if you are scheduling a day.

2. 

   Organize your most important tasks at times when you're most alert. Start by filling out the most important tasks. Estimate how long each task takes to complete, and set your priorities at times when you're most alert and not distracted. To highlight important items, you can make an asterisk, underline or highlight a highlighter.
   • For example, if you are most productive in the morning, schedule important projects before lunch break, and organize your papers and delete emails to do later.
   • Try to set reasonable goals. Don't try to cram time with homework or meet clients for 30 minutes when you know it can take an hour.
   • After filling in the most important items, you can start putting smaller tasks into your schedule, such as washing clothes or shopping.

3. 

   Include details to remember exactly what you need to do. When completing tasks on a schedule, you also need to write down detailed information so you don't forget what the item is. If it is too brief, you may not remember what "going to a meeting" or "looking for" in particular.
   • If you have to go to a meeting, include the time, location, and attendees as well. You may also need to bullet out the meeting content.
   • Note that you should not write an "essay" for each task. Just write down the necessary details for easy follow-up.

4. 

   Record the start and end times of each mission. Whether scheduling in apps or note-taking software, it's a good idea to fill in the start and end times of your work to schedule a time of day. This way, you will know how your day passed and where you are at specific times.
   • For example, you may have to prepare an outline between 9:30 and 10:30 am, arrive for class 11:00 to 12:15 pm, have lunch at 12:30 pm, and have a meeting from 1:00 to 1:45 pm.
   • Remember to set reasonable goals. Review your time records for an accurate estimate of the time spent on each task.

5. 

   Spend time with family, entertainment and relaxation. You can't be productive around the clock, so spend time with loved ones, go out and have fun. If you are the timeless worker type, reminders of rest and entertainment are very important.
   • For example, you could write things like “Tuesday, 6:30 pm - Dinner with Ha and Mai (leave at 5:45!) Or“ Saturday, 12:00 noon - Take Chi to the park. "

6. 

   Set aside about 25% of the time to deduct waste. If one job after the other is too close, you won't have time to adjust. Instead, take some time to deal with interrupted or delayed work. Adding 15 minutes between tasks is a great way to add comfortable time to your plans.
   • If you have to move somewhere, remember to take about 10-15 minutes to avoid traffic congestion on the road.
   • Even if you aren't late or distracted, you can make use of these times to rest, exercise or do other things.

Part 3 of 3: Follow a schedule

1. 

   Make a schedule at the same time each day. If you schedule it at the same time each day, it will become part of your daily routine. Whether reviewing your morning coffee tasks or before bed the night before, make it your daily routine.
   • It can be helpful to create a weekly schedule on Sunday night, then adjust and organize your daily list of tasks each evening or morning.

2. 

   Make a timetable easy to see. Whether using a notebook, planner or app, you should always keep your schedule in a conspicuous place. If your schedule is "left out", you are less likely to reach your time management goal.
   • If using the app, install and sync your account on all your electronic devices. Try using desktop widgets to pin tasks to the home screen on your electronic devices.
   • You can also hang a board or calendar at work to write down brief information, such as date and weekly goals.

3. 

   Brick off quests to complete keep motivated. Very simply, you will feel extremely satisfied when ticking next to a completed task. When you cross out a completed task, you'll know where progress has been made and get an overview of your plans.
   • Don't panic if you haven't completed all of the missions. If something is not done today, revise your schedule and include tomorrow's priorities.

4. 

   Reward yourself for completing quests. When there's something to look forward to, it's easier to complete tasks, especially for tedious or boring jobs. For example, if you've spent a whole day giving presentations, meetings, and deadlines, reward yourself with moments of rest, an ice cream cone or a small gift.
   • In addition to the small rewards for completing individual tasks, reward yourself with a big gift after a productive day. Spend a leisurely soak in the relaxing bath, play a game, watch a movie or enjoy something you enjoy most.

5. 

   Use performance-enhancing apps to block distractions. If you are tempted to surf the web or social media, download an app like StayFocused or Focusbar. These apps will block websites during the time you spend on work.
   • You should also keep your phone in your pocket instead of on a table. When you keep your phone out of sight, you won't be distracted, but you can still use it when needed.

6. 

   Schedule regular breaks to avoid exhaustion. A busy schedule with no breaks can be overwhelming and can make you hesitate. In addition, you won't be able to do a good job if you exhausted yourself. Take some time off to make it easier to control your workload and regain strength in your body and mind.
   • For example, it's a good idea to make use of the weekends for chores. However, if you have mowed the lawn, did the laundry, or cleaned your house on a Saturday, you should spend most of Sunday relaxing.
   • Every night, try to set aside at least 1-2 hours to relax before going to bed. Take this time to read a soothing book, take a bath, or listen to soothing music.

Advice

• Organize tasks into a schedule, whether using note-taking software, paper planner or app. You can forget about quests if you spread out a lot of schedules.
• Be flexible, write in pencil and revise your schedule if necessary. Don't be alarmed when things don't go as planned.
• Make use of the short time slots. Instead of surfing social media 15 minutes before an appointment, use this time to complete a daily task. You can also take advantage of a healthy snack, do some exercise, or go for a quick walk.
• Plan for distractions, but try to keep them under control. If someone comes into your office or calls, say "I can only talk for a few minutes" or "I would gladly listen to your question, but will answer shortly."
• Don't delay. Your tasks will pile up and your schedule will get stuck more and more if you put off things to do.
• Don't lose confidence if you can't keep up with your schedule. Adjust it for a little ease and try to stay close.