Content

• Steps
• Warning

Today, email has become a major method of communication in everyday life. Email is used to solve both work and personal problems. Most people have at least one email address and email is so common that there are days when your inbox receives dozens of new emails. However, thanks to the growth of smartphones and laptops, you can easily read email anywhere, whether at home or traveling.

Steps

Part 1 of 4: Using the Web Browser

1. 

   Sign in to the website of the email provider. Even if you subscribe to email from free email services, or you were given an email account by your internet service provider when you signed up for the service, you can check your mailbox through through your web browser. Open the website you use to sign in to your email account. For example, if you have a Gmail account, go to the site, or if you have an email account provided by FPT, you can go to the site and click on Secure Mail.
   • Next you need to log in to the email account you have registered. If you don't have an account yet, you can create one from free email service providers.

2. 

   
   
   Find the email you want to open. When you log in to your email account, the inbox page will appear. All your new emails will be displayed here. Double-click a letter in the mailbox to open it.

3. 

   Reply to the mail. Click the "Reply" button to reply to the email you have just received. The ability to reply to messages varies depending on the email service you use. Some email service providers like Gmail let you reply to messages directly in the same display of the original message, while others require you to press the "Reply" button or Click on the link to create a new message.

4. 

   
   
   Make sure to check your “Spam” folder from time to time. Regular spam is any type of advertising or email intended to deceive readers. Most email services have automatic mail filtering function to detect and eliminate spam so that they cannot reach the main mailbox. Spam will be placed in Spam and will exist for 30 days before being completely removed. Remember to check your spam folder from time to time because sometimes emails are sent from people you know but the system mistakenly identifies as spam and puts them in Spam.

5. 

   
   
   Delete or categorize read messages. If you don't spend time managing your inbox, your inbox will be filled with emails very quickly. After you finish reading and replying to the message, delete it or organize it into a specific folder because it will make it easier for you to follow up.
   • See our articles in our categories for more details on how to organize Gmail inboxes.

6. 

   Don't click on links of unknown origin. Email is one of the most popular ways for others to cheat and "phish" you (phish is a deception to steal information). Emails with unimaginably attractive offers are usually phishing emails. Never click on these links unless the sender is someone you trust. But even when emails are sent from people you know, be very careful, because sometimes these emails are caused by viruses that cause computer harm from the senders to be sent automatically without them knowing. advertisement

Part 2 of 4: Using a Mail Browser (Outlook, Thunderbird)

1. 

   Connect the program to your email account. Most mail browsers are installed on your computer that allow you to link to your email account so you can retrieve messages and organize them more easily. Outlook and some other email programs are used more often than the normal way of browsing through the web because they allow you to read mail without an internet connection.
   • See also instructions for connecting Outlook to an email account.
   • See also instructions for connecting Mozilla Thunderbird to an email account.

2. 

   Download email from server. At startup, Outlook will automatically download all your emails, and from time to time the program will check for new messages yourself if you don't close the program. You can also check it yourself by pressing the "Send / Receive" button.

3. 

   Read email. The message preview screen will appear when you click on the email. Double click to open the email. The email will now be displayed in a new window. When you choose to reply to a message, previous messages from the same sender are listed below the body of the message.

4. 

   Reply to the mail. Click the "Reply" button to compose the reply to the email you are reading. Hit the "Send" button when you're done and ready to send. When you press the send button, the email will be sent immediately.

5. 

   Mail classification. Outlook allows you to create folders to categorize messages. You can create main folders as well as subfolders to archive messages, as this makes the mailbox cleaner and easier to control.

6. 

   Don't click on links of unknown origin. Email is one of the most popular ways for others to cheat and "phish" you (phish is a scam to steal information). Emails with unimaginably attractive offers are usually phishing emails. Never click on these links unless the sender is someone you trust. But even when emails are sent from people you know, be very careful, because sometimes these emails are caused by viruses that cause computer harm from the sender to be sent automatically without them knowing. advertisement

Part 3 of 4: Using Cell Phone or Tablet

1. 

   Connect your email account to your phone. Most smartphones allow you to log into your mailbox and receive mail through the built-in applications. When you have new mail, the app will notify you.
   • See also instructions for connecting email accounts with iOS devices.
   • See also instructions for connecting email accounts with Android devices.

2. 

   Download the service provider's own email app. Many email service providers, such as Gmail, have their own email clients. You can use this application instead of using the usual mail browser built in on your device. The Gmail app comes pre-installed on Android devices, but you can also get the iOS version through the App Store or Google Play Store.

3. 

   Open the mailbox. You can access the mailbox through the Mail application built into the device or you can directly open new messages by clicking on the notification of new mail on the device.

4. 

   Reply to the mail. Click the "Reply" button to reply to the message. Many devices often include a message at the end of the message to let the recipient know that you are sending the message from a mobile device (you can cancel this feature if you want). advertisement

Part 4 of 4: Read Email's Subject Title

1. 

   Understand how headlines are made. The headers recrawl each time messages are received and sent. This means that if the email is sent out many times, the headers will be quite long because each time we receive and send a message, each time information is saved and added to these headers.

2. 

   Read the basics. There is more information that is useful and interested by the majority of users than it is some other information. Reading this information will give you a bit of an idea of ​​the sender's address and the number of times messages are sent and received. This information is quite useful for you to keep track of the message and know where the message came from.
   • Delivered-To: shows the recipient's address.
   • Received: shows the home page IP address that received the email (recipient's email service page address) and the time it was received.
   • Return-Path: Displays the sender's address.
   • Message-ID: Displays special numbers to classify messages.
   • From, Subject, To: This is the information entered by the sender indicating the sender's name, message subject, and recipient name.
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Warning

• Do not read emails or open attachments of unknown origin because they may contain viruses that harm your computer.