Content

• Steps
• Method 1 of 3: Setting a Plan
• Method 2 of 3: Setting goals
• Method 3 of 3: Managing working and non-working hours
• Similar articles

In our busy world, every hour of the day counts. To maximize time, it is critical to work faster and more efficiently while maintaining high quality.Whether it's office work, school, or household chores, the tips in this article will help you get through faster and get more done on your to-do list.

Steps

Method 1 of 3: Setting a Plan

1. 1 Make a daily plan. The most important step towards increasing your work pace and increasing efficiency is setting a plan before starting your day.
   • Plan the day before and prepare your workspace in advance by laying out all your study materials, or make a list of things to do. Thus, in the morning you can immediately start implementing what you have planned.
   • Write your plan for the day on a notebook, tablet, or calendar. Writing down a to-do list instead of just writing it in your head will make it easier for you to remember and, indeed, complete.
   • Writing down a to-do list can also help you avoid overwork by giving you a better idea of ​​what you can do in that time frame. Being ambitious is good, but it is also important to have a realistic and workable plan.
2. 2 Devote each day to a specific topic. If you notice that you need to do many different things, and something at the same time, think about whether you can devote the day to one thing.
   • If you are a student, you can try to set aside certain days for certain subjects. For example, Monday is for full-week science and Tuesday is for math.
   • If you work in an office, you can do administrative duties on Mondays and set aside Tuesdays for project assignments.
3. 3 Divide the day by the hour. To stay organized, divide your workday into specific hours, planning to complete a task in a specific time frame.
   • For example, during the first hour, you can answer emails and phone calls.
   • Set multiple alarms to alert you when it's time to start a new task. This will help you stick to your plan throughout the day.
   • Lunch time can also be turned into work time, especially if you eat at the table or take your laptop with you during lunch. This can be a great time to respond to emails and consume food. Multitasking at its best!
4. 4 Learn to multitasking right now. This can be a double-edged sword: on the one hand, this strategy is useful when there are a lot of things to be done in a short time, and on the other hand, it can stretch out time and reduce your attention level, resulting in poor quality work. To take full advantage of multitasking, follow these tips:
   • Focus on similar tasks at the same time. Reduce the amount of mental energy you expend by switching from one task to another. Instead, tie your affairs together. For example, respond immediately to email, voice mail, and regular mail.
   • Make a note of the workflow diagram. By writing down everything that you want to be in time, you will not be distracted or do unnecessary things when doing several things at the same time.
   • Leave some time to complete each task individually. By narrowing your focus, you can spot any mistakes and make sure you complete the task completely by working on multiple tasks at once.

Method 2 of 3: Setting goals

1. 1 Set small goals. Setting small goals will help you stay on task, work more efficiently, and gain energy throughout the day.
   • Having done the little things like going to the store or doing the little things, you can concentrate on something bigger that needs to be done by the end of the day.
   • If you are working on something long term or on a large project, divide the assignment into small goals so you can make progress and cope with a series of small steps or milestones. This will help you feel like a piece of work has been completed and will give you an incentive to continue.
2. 2 Set your priorities. Priority assignments are not just a to-do list. Rather, it is a categorization of the list into small and insignificant tasks and into tasks that are more important and difficult.
   • Make a chronological list of when and what to do. Start with the ones at the top of the list and the ones that need to be completed as quickly as possible.
   • Once you get rid of them, you can take a break and concentrate on tasks that you can complete later.
3. 3 Plan ahead. Once you are proficient in keeping a daily short-term plan, you can start planning long-term projects to organize future work and assignments.
   • Knowing ahead of time what needs to be done (whether it's a term paper by the end of the semester or a trip to an international conference), you will always be one step ahead.
   • Make a monthly calendar for yourself, or create a calendar for the entire academic semester.
   • Mark any major deadlines or important dates by marking the date about a week before the actual deadline. This will help you work more efficiently and complete large assignments gradually.
   • Planning ahead of time will also help you plan your rest, breaks, and vacations / vacations. When you know what you have to do, it will be easier for you to plan something around these tasks and make sure that you not only have enough time to complete them, but also to rest.
4. 4 Stop procrastinating. Many of us put things off (especially the ones we don't like) that negatively affect our productivity as well as the overall quality of our work.
   • Don't fall for the false concept that "people perform better under pressure." Psychological studies have shown that this is largely not the case! People who delay until the last minute often do less and make more mistakes at work.
   • Get rid of procrastination by getting rid of distractions. Turn off the internet while you work to avoid the temptation to surf the net, check social media and fall into the black hole of cyberspace.
   • Give yourself a carrot after the stick. Plan a celebration or indulge yourself if you finish an assignment on time or even ahead of schedule. If there is something fun ahead of you, you will be more motivated to finish the job.

Method 3 of 3: Managing working and non-working hours

1. 1 Use a chronometer while working. In a foreign business environment, this is called "Parkinson's Law", which means "the work is stretched for the period that is allotted for it." In other words, if you do not set a time frame for completing the task, it will most likely take you more time to complete it than if you had a clear limit.
   • Use a chronometer or other kind of timer to keep track of the time spent on each task.
   • Set goals for yourself and turn it into a game. You will work much faster if you try to get things done in a set amount of time (or better yet, even faster).
   • Try to complete minor tasks for 10 minutes. This way, you can often save up to 90 minutes a day. You will be amazed at how much time it takes to complete small tasks like writing an email!
   • Working in this way can help you get a business "rush" - a sense of fulfillment, productivity, and happiness.
2. 2 Set aside the morning and the weekend for "for yourself." This may sound counterintuitive, but you can truly increase your productivity and ability to work by taking short breaks throughout the day and week.
   • Spend the first couple of hours in the morning doing what you love: play with the kids, go for a walk with your dog, do yoga, and so on. This will help you clear your mind and recharge yourself with a good mood for the day, which in turn will help you stay focused and work faster.
   • Research shows that our brains are active 2-4 hours after waking up, so devote your early hours to non-work activities to avoid spinning like a squirrel while working ineffectively.
3. 3 Do your homework. The school and office are not always the ideal place to finish work because they can be noisy and full of distractions. To combat this, try working from home, completing tasks in silence and comfort.
4. 4 Disconnect during a break. Sometimes our brains can be at work even without our physical presence there. This leads to the fact that a person burns out at work, and his overall productivity decreases, as does the quality of work.
   • Create separate personal and work email accounts and limit the number of views of your work email during the weekend.
   • Get in the habit of turning off your phone or computer when you're relaxing at home or watching TV so you don't have to check your work emails.
   • Try to be prudent and sometimes really disconnect from work, especially on weekends. That way, on Monday you will take on fresh energy and work faster and more efficiently.

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