Content

• Steps
• Advice

If you need to send the same response to multiple people, consider using a Google Lab feature called "Canned Responses", or "Prepared Answers". This allows you to save the email as a template response and use it over and over again without having to copy and paste into a new window.

Steps

Part 1 of 3: Enable Canned Responses

1. 

   Click the cog icon in the upper right corner of the Gmail window.

2. 

   
   
   Go to "Settings" or "Settings".

3. 

   Click the "Labs" tab.

4. 

   
   
   Go to the line "Search for a lab" or "Search lab" and type "Canned Responses" or "Prepared Answer" into the search bar.

5. 

   Check "Enable" or "Enable".

6. 

   
   
   Click "Save Changes" or "Save Changes". advertisement

Part 2 of 3: Create a pre-written answer

1. 

   Click "Compose" or "Compose". This action is located near the left sidebar, near the top of the Gmail window.

2. 

   Create a sample response. To do this, either write a new email, or copy the previous subject and paste it in the text box.
   • Consider bolding or highlighting any response details that need to be customized in the future, including name and date.

3. 

   Click the arrow next to the trash icon in the lower right corner of the compose dialog box.

4. 

   Select "Canned response" or "Prepared Answer" from the pop-up menu. Then, click on "New canned response" or "New Prepared Response" in the submenu.

5. 

   Name the response. Give you a name that reminds you of the situation of using previously composed replies, such as "email invitation" or "thank you for coming". advertisement

Part 3 of 3: Use pre-written answers

1. 

   Click "Compose". This action is located near the left sidebar, near the top of the Gmail window.

2. 

   Click on "Canned responses" or "Prepared Answers".

3. 

   Click the name of the response you want to use. The template response you have saved is below the "Insert" or "Insert" heading.

4. 

   Change any necessary details.

5. 

   Send the sample letter. advertisement

Advice

• If you need to change the template response for any reason, insert it into the compose dialog, edit whatever needs to be changed, then choose the name of the pre-written answer below the " Save "in the" Canned responses "drop-down menu. Gmail will ask if you want to overwrite a pre-written answer. If so, click "OK."