Content

• To step
• Part 1 of 3: Creating focus
• Part 2 of 3: Establishing effective work strategies
• Part 3 of 3: Changing your lifestyle
• Tips

In today's world, dealing with workload is really very difficult. Anyone who's had a full-time job knows that an average workday isn't always long enough to get everything you need to do.However, productivity can be significantly improved by cultivating habits that make you more efficient. An efficient worker makes the most of every minute of the day, with all focus on the most important tasks first. Being more efficient at work will not only increase your productivity and score points with the boss - it will also make you feel like you've accomplished something, satisfied that you've had a full and productive workday.

To step

Part 1 of 3: Creating focus

1. Provide a clean, organized workspace. Efficiency at work can sometimes be as easy as cleaning up the clutter in your workspace. A disorderly workplace is a workplace that can hinder your productivity. If you are constantly struggling to find specific tools or documents in a pile of clutter, you are seriously wasting your work time. Only keep items that you use every day on hand - everything else should be stored where it will not get in the way, "but also" can be found quickly.
   • If you work in an office, arrange your office space and desk so that you can quickly and easily find what you need to work. If you don't work in an office, the same principles still apply. For example, if you work at a bike shop, keep your tools clean and organized so you can find them right away when you need to. Almost every work environment benefits from being kept clean and tidy.
   • Office workers and other people dealing with large numbers of documents need to create a file system that is logical and organized. Keep documents that you use often on hand. Store other documents in alphabetical or other logical order.
2. Keep track of your workplace. Make sure you always have the tools and resources necessary to do your job. In an office this means things like hole punches, staple removers, calculators, etc .. Outside an office environment, the tools are very different, but the basic principles are the same - make sure you have everything you need to get to work. Scientists working with complex graphics applications as well as engineers working with wrenches benefit from tools that are ready to use.
   • Make sure your tools are well maintained. One essential tool that stops working can seriously disrupt your workflow, especially if you can't go on without it! Save time in the long run by regularly cleaning and maintaining your tools.
3. Make a clear schedule. If you're used to flying all over the place, any effort to plan your day will likely increase your efficiency. To keep a really effective schedule, you will have to limit yourself to "one" comprehensive agenda (possibly supplemented with one calendar in your office or cubicle for long-term goals). Don't complicate your job unnecessarily by keeping more than one schedule or keeping a huge collection of notes that you will inevitably lose. You want to be able to look at "one" specific place to see what to do.
   • Organize each day by making a "to-do" list. Start with the highest priorities of the day to make sure they get done. Place the less important things at the end of the list. Start at the top at the start of your day. If you can't complete the list, try to do the rest the next day.
   • Set a timetable and timeframe for your most important projects and be realistic about the amount of time they will take. You don't want to set yourself up for failure - it's better to ask for more time at the start of a project, rather than right before the deadline.
4. Eliminate distraction. Different work environments have different distractions - some jobs involve a very talkative colleague who just won't leave. Others may be oppressively quiet, distracting you by even the softest of sounds. Do what you can to stay focused on your work. If your job allows you to listen to music safely, bring an MP3 player with you. You can even stick notes at your workplace to make it clear to your colleagues that you don't want to be disturbed. It may seem rude, but it isn't - it's a reasonable and effective method of getting people to leave you alone while you work. Remember, you can socialize to your heart's content during breaks and meals. A "very" common distraction is spending time on recreational Internet sites. One study found that about two-thirds of workers wasted at least a little bit of time "every day" on non-job-related websites. block websites. Search the available browser extensions for a "website blocker" or "productivity aid." You will at least get some free and effective results. # * Other good ways to avoid distraction is to keep an eye on your calls (to avoid making unnecessary phone calls) and minimize dropouts. in meetings.
5. Use breaks for your personal affairs. Strangely enough, breaks can actually "increase" the efficiency of your workplace instead of being a hindrance. First, a break offers you much-needed rest. Without it, you might become overtired, slow down, or slow down. Second, rest gives you a chance to "handle" your distractions. Use your breaks to do whatever else you might love your job. Do you find yourself daydreaming about a family member who wants to call you when you actually have to work? Call them up during your break and eliminate your distractions!

Part 2 of 3: Establishing effective work strategies

1. Divide your responsibilities into manageable pieces. Big projects can get intimidating - when they're big enough it's easy to postpone them, wasting time on minor work until you're forced to tackle the entire project right before the deadline. As an efficient worker, you have to do important work first, even if it means doing a small part of a big task. It doesn't feel like it's worth doing a small part of a big task as it is to complete a small task at all, but it is a smart use of your time. You'll complete your most important long-term tasks faster if you work on them a little bit every day.
   • For example, if you need to give a big presentation in a month, set an objective for creating an overview "today". It's not terribly time consuming, so it won't distract you from your other work, but it's an important first step that makes the rest of the process faster and easier.
2. Lighten your workload by delegating work. Unless you're at the bottom of the ladder in the company, you may have the option to split mostly repetitive tasks among one or more of your subordinates to save yourself time. Don't give your subordinates projects that only you know how to satisfactorily complete. Instead, you give them the time-consuming, monotonous tasks that keep you from using your talents for more important work. If you're going to delegate work, don't forget to give your assistant a deadline and get back to it. Be "always" courteous to your subordinates when they help you - if they feel you appreciate them, they will want to work hard for you on future projects.
   • If you are an intern, a novice employee, or someone else with a low status within the company, you can still try to distribute particularly monotonous work among employees who function at the same level as you (with their permission, as well as the permission from your supervisor, of course). If you have used the help of a colleague, be there for your colleague too!
   • If you have a good relationship with your boss, you can even ask if he can delegate some of the work to others for you!
3. Keep meetings as tight as possible. There's a reason everyone hates meetings - according to a 2012 survey, nearly half of all respondents consider meetings the biggest source of wasted time at work - greater even than time spent on personal and recreational websites. Meetings can be crucial for discussing goals and establishing a vision for the future. But if left unattended, many meetings too often get bogged down in bloated events, wasting hours of your time (or in extreme cases, even days) without deciding on anything important. Here are a few tips to make your meetings as effective as possible:
   • Create an agenda for each meeting to make the best use of the time allotted. Determine how much time can be spent on it for each topic. Stick to your agenda as best you can - if other topics arise, suggest discussing them later in a one-on-one conversation.
   • Invite as few people as possible to the meeting. By keeping the number of people attending meetings to the absolute minimum, you reduce the chance that the conversation will deviate from the stated topics. It also keeps anyone who doesn't necessarily need to be there at their desk at work.
   • Keep slideshows to a minimum. There is much debate about the usefulness of slide presentations (PowerPoint, etc.) and whether they help or hinder in making a meeting more efficient. The following is clear: if you use slides / slides in your presentation, keep them as concise and informative as possible. Use slides to display images and data that cannot be conveyed through your speech, but "not" to display the entire content of your presentation.
   • Finally, as an overarching principle, know what you want to decide before opening the meeting and make that decision as soon as possible.
4. Nip office drama in the bud. Workplaces can be terribly stressful places. When tempers flare up, address the source immediately and directly. This may mean that you, the person you're arguing with, or both of you, have to come up with a heartfelt apology. Do this as soon as possible. If you let a few arguments turn into resentment, your efficiency will suffer in the long run because you are wasting time avoiding this coworker. More importantly, you're going to feel miserable - don't let workplace problems ruin your efficiency "and" mood!
   • Do not be afraid to call in a mediator / mediator. Companies know that arguments and hurt feelings are bad for the workflow, so they often hire people who are specially trained to resolve disputes. Contact your workplace HR if you are experiencing frustration, sadness or fear because of someone else in the workplace.
   • When everything has been said and dealt with, you don't need to become friends with that colleague - you just need to be able to work with him or her. Be polite and tactful in the workplace, even to people you dislike.

Part 3 of 3: Changing your lifestyle

1. Make sure you are well rested. Fatigue has never improved the quality of a person's work. Fatigue can slow down your production, dull your performance, and if you tend to fall asleep, it can cause you serious embarrassment during important meetings. In addition, severe sleep deprivation has been linked to a variety of health problems. Don't fall asleep at your desk or oversleep and get late for work - try to get at least 7-8 hours of sleep every night to function at your best.
   • Workplace fatigue can be a minor distraction at best. In the worst case, it can lead to very unsafe situations. If you have a job where other people's lives are at stake (for example, if you are an air traffic controller or truck driver) then it is imperative that you get enough sleep.
2. Get plenty of exercise. Science has shown that a good exercise regime improves your mood and productivity. This is especially true for sedentary office jobs. If you spend most of your time at work sitting in front of a computer, make sure you spend a little bit of time moving each day - not only will it become easier to sit still for a long time at work, but will also make you happier, sharper and more motivated.
   • When starting out with an exercise routine, try to combine moderate cardio with some strength training.
3. Stay positive. If you're trying to improve your work efficiency, it can be tempting to get too serious about your job. Often times this is not a good idea - you may be able to improve your efficiency in the short term, but if you never allow yourself some fun at work, it becomes easy to burn out, and it leads to fatigue, stress and a lack of energy. lack of motivation. Try to stay cheerful - if you feel good at work you will be more likely to stay motivated and ambitious. Do little things to improve your mood that don't hinder your productivity - listen to music through headphones, do some stretching from time to time, or take your laptop to the break room for some more peace and quiet.
   • Make the most of your meal breaks - enjoy the chance to eat well and chat with colleagues you get along with.
   • Don't drink too much coffee. Coffee can be a great pick-me-up on those days when you feel burnt out, but if you drink it every day you will become dependent on it and will not benefit from it anymore.
4. Motivate yourself. It is easier to work efficiently when there is a good reason to work. If you occasionally struggle to push yourself forward, think about the reasons that led you to your job in the first place - your life goals, your dreams, and your vision for yourself. Try to think of your work as a means to an end - where the "goal" is your ideal vision of your life. If you enjoy your job, try to think about how your work makes you feel - do you feel fulfilled and like you've accomplished something after a day of work?
   • Think about the good things your work brings you. Maybe you were able to buy that house or car with the money you made from your work, or maybe your job is making sure your kids don't want for anything. Also consider the other "benefits" of your job - medical and / or dental care for your family, for example.
   • Think about the consequences of "not" working. What will you have to give up if you lose your source of income? How will it affect your family or other people close to you?
5. Reward yourself. If you've successfully increased your work efficiency, celebrate - you deserve it. Getting rid of bad habits and cultivating good ones isn't easy, so reward yourself for your hard work. Grab a drink after work on Friday, meet up with some friends for a night out, or just lie in bed with a book - whatever makes you happy after a long work week, do it. Rewarding yourself increases your sense of accomplishment, which is an important part of keeping your motivation high.
   • Your reward doesn't have to be big or grandiose and certainly not something that is financially irresponsible. Modest and moderate rewards are best. Save that new watch for a more special occasion.

Tips

Implement a delayed reward system where you do the least enjoyable projects first instead of putting them off until the last minute. That way, you don't spend all day dreading the project and trying to avoid it. By doing the annoying project first you will be more satisfied and you can end the day in a pleasant way with the more fun or less stressful projects.