Content

• Steps
• Part 1 of 5: Steps
• Part 2 of 5: Personal Inquiry
• Part 3 of 5: Request by mail or fax
• Part 4 of 5: Query over the Internet
• Part 5 of 5: Other Countries
• Tips
• What do you need

You may receive a duplicate of your birth certificate or a duplicate of your child's birth certificate by presenting a valid ID and paying the applicable fee. Below are the steps you need to take to submit a request and receive a document.

Steps

Part 1 of 5: Steps

1. 1 Find out where you or the family member whose birth certificate you need was born. The federal government does not issue copies of birth certificates. This is done by the relevant local authorities - and at the place of birth, and not the residence of the person making the request. The requirements associated with this may vary, so study the topic better.
2. 2 You must have a valid reason. Some states in the United States, for example, will require you to provide a specific reason for your request and will not be issued a birth certificate unless there is a good reason.
   • Good reasons may include:
     • Applying for a passport
     • Obtaining a driver's license
     • Child enrollment in school
     • Social Security Inquiries
     • Employment inquiries
     • Obtaining other personal identification documents, especially of an official or legal nature
3. 3 Find out if you are eligible for a birth certificate. Right to information legislation only applies to public records, and birth certificates generally do not fall into this category. Therefore, you can only request a birth certificate for the person to whom you have a certain relationship, such as: These may include:
   • Yourself (if you are over 18)
   • Spouse
   • Parent
   • Adoptive parent
   • Sibling or cousin / sister
   • Son or adopted son
   • Daughter or adopted daughter
   • Grandfather or grandmother
   • Great-grandfather or great-grandmother
   • By proxy
   • As a legal representative
   • Please note that these requirements vary from state to state. For example, in New York, in order to claim the birth certificate of your spouse, son (daughter) or grandfather (grandmother), you need to provide a court order, at the same time, this is not necessary if you ask for this certificate for yourself or your parents ...
4. 4 Find out the cost. The cost of a new birth certificate depends on the country and even the region of the country. Fees for the issuance of one duplicate of the certificate in Russia vary from 200 to 2000 rubles.
   • If more than one duplicate is requested, you may be charged an additional fee. You can either pay double the fee or get a discount for a second duplicate, depending on local laws.
   • In the case of online application, a processing fee of $ 2 to $ 10 may be charged.
   • Additional costs may be incurred if expedited processing, special delivery and handling, or other special services are required.
5. 5 Collect documents proving your identity. Typically, you will need to present a primary photographic document of your identity and two forms of secondary identification showing your name and address. Identity documents accepted may vary (depending on the country).
   • Types of main documents::
     • Driver's license
     • Government-issued photo ID
     • Military ID with photo
     • The passport
   • Secondary identification documents may include:
     • Utility bills
     • Phone bills
     • Recent letter from government agency
     • Civil servant certificate
     • Bank or checkbook
     • Credit card or card account statement
     • Health insurance policy
     • Ticket
     • Last rent confirmation
6. 6 Consider the difference between certified and uncertified copies. The certified copy must contain the seal of the issuing state authority and the signature of the state registrar. It must also be printed on security paper.
   • Only a certified copy can serve as an identification document for legal purposes. Uncertified copies have no legal effect. Uncertified copies are commonly used for genealogical purposes and for personal records.
   • The issuance of unauthorized copies is generally less restrictive. In some states in the United States, it is issued to anyone who requests it, regardless of whether the person is connected to the persons named on the certificate.

Part 2 of 5: Personal Inquiry

1. 1 Go to the nearest Civil Registry Office. You can find the address on the Internet or in the telephone directory.
   • If you do not have a telephone directory or constant access to the Internet close at hand, you can contact your local government agency for the necessary contact information.
   • Civil registration offices are usually scattered throughout the city, but you may have to travel to the nearest major city in your area. In the worst case, you will have to pay for travel to the capital of your region.
2. 2 Please show your ID. Check your state's requirements for valid identity documents. When contacting the registry office, make sure that you have all the necessary identification documents with you. Otherwise, your request may be rejected.
3. 3 Fill out the application form. At the office you will find application forms for claiming vital records, including an application for a birth certificate. Ask for one copy and fill it out at the agency's office.
   • Complete the form completely and truthfully.
   • If you do not know all the information requested on the form, the Civil Status Office can help you search. Ask your department worker if this is possible. However, keep in mind that searches with incomplete information may take longer and fail.
4. 4 Pay the required fees. Pay the fee by check or money order.
   • Many registry offices only accept major credit cards.
   • Some registry offices do not accept cash.
5. 5 Wait for your new birth certificate. The exact time it takes to get your new birth certificate in the mail can vary from state to state, but it usually takes 10 to 12 weeks.
   • Urgent requests can take at least two weeks.

Part 3 of 5: Request by mail or fax

1. 1 Find the address or fax number of your state's Civil Registry Office. You can find the mailing address in the telephone directory or on the Internet.The fax number, if available, can usually be found on the Internet.
   • If you cannot find the contact information yourself, ask your local government agency for an address or fax number. Most city governments have this information.
   • Typically, the application should be directed to the head office, usually located in the state capital. Sometimes, however, you should make a request to the nearest Civil Registry Office. Follow local regulations to determine the correct purpose for your request.
   • Most states allow mailing requests, but not all states accept fax applications.
2. 2 Print and fill out the form. Download the form from your state's Civil Registry website. Print a paper copy and fill it with black ink.
   • Complete the form completely and accurately.
   • Please note that many states allow some fields to be left blank, but you should figure out which fields may be left blank and which are required.
   • If you do not have a printer with you, call the Civil Registry Office and ask them to mail you the form.
3. 3 Make a copy of your identity documents. A request sent by mail or fax must be accompanied by all required identification documents. Make copies and attach them to your application.
   • Make sure copies are displayed clearly and completely.
4. 4 Attach a notarized statement if required. Some states require you to submit a statement on your own responsibility that information and identity documents are accurate. This application must be signed and certified by a notary public.
   • You can find a public notary's office at your local bank branch or city government.
   • Notary services are likely to be paid.
5. 5 Submit the request form, identification documents and duty. Submit your check or money order receipt along with the application form, a copy of your identity document and the application at your own risk.
   • Don't send cash.
   • Just in case, make a copy of everything.
6. 6 Wait. Processing times may vary from state to state, but ranges from 10 to 12 weeks, your requested birth certificate must be delivered by mail.
   • Urgent requests can last at least two weeks.
   • Delays can arise if the information you provide is incomplete or inaccurate.

Part 4 of 5: Query over the Internet

1. 1 Find your state's Civil Registry website. This information can usually be found by doing a simple internet search. The Division's website address can also be found on the official state government website.
   • If you cannot find your state's Civil Registry Office, you can call the office on the telephone and ask for the website address.
   • If you live in the United States, be aware that the 48 states (excluding Vermont and Wyoming) and Washington, DC, as well as American Samoa and Puerto Rico have entrusted the birth certificate process to VitalChek.com. By filling out the appropriate form on that website and paying the fee, you can receive the coveted certificate.
2. 2 Download the form and fill out the form. Your state department may have a downloadable form that you need to fill out and send to your email address. If not, it may have a "live" form, which you must fill out and send through a secure server on the site itself.
   • If you need your usual signature (not digital), then you need to download the form, fill it out completely, then sign, scan and send back to the site.
   • Complete the form completely and accurately.
   • The required fields are usually indicated on the form.Make sure all required fields are filled in and fill in as many optional fields as possible.
3. 3 Attach electronic copies of your identification documents. Scan copies of required identity documents and attach to your application.
   • In the case of sending an application by e-mail, also attach electronic identification documents in the form of separate files.
   • In the case of sending an application through a secure server, upload your identity documents to the site using the instructions on the screen.
4. 4 Pay the fee by credit card. When making your request online, you must have a valid credit card for payment.
   • You will not be able to send the payment separately.
   • Some state sites may require you to use a credit card issued by major credit card companies.
5. 5 Wait for your duplicate to be delivered. The exact waiting time will vary from state to state, but requests made over the internet are usually processed and resolved much faster. Expect to see your new birth certificate within one or two months.
   • The birth certificate will be delivered by mail.
   • Delays can arise if the information you provide is incomplete or inaccurate.

Part 5 of 5: Other Countries

1. 1 How do I request a birth certificate for a U.S. citizen born in another country? Everything is simple here - go here and follow the instructions.
   • Only the person himself / herself, their parents or guardians, as well as authorized government agencies or persons with written permission to do so, can request a copy.
   • Download Form FS-240 from the Department of State website. You will need to provide your full birth name, date and place of birth, parental information, and mailing address.
   • The request form must be notarized, without certification, forms will not be accepted.
   • Submit the request form and check (or money order) for payment of the fee (approximately $ 50) and a copy of your passport or other identification document to the department of state. You will receive a copy of your birth document by mail. For urgent delivery, you will have to pay about $ 15.
2. 2 Request a Canadian birth certificate. To request a Canadian birth certificate, you will need to visit the provincial or territorial website of the province or territory where the person named on the birth certificate was born.
   • It is generally permissible to request a birth certificate in person from the vital statistics office, via the Internet, using a secure electronic ordering system, or by mail.
   • Additional identification documents are required and there are restrictions. You can order a certificate if you are over 19 years old and are the person named in the certificate. You can also make a request as the legal guardian or parent of someone under the age of 19, or as a government official.
   • A handling fee is charged but varies by province and territory.
3. 3 Request a UK birth certificate. The easiest way to apply for a UK birth certificate is through the General Registry Office website.
   • You can also apply by mail or in person at your local registration office.
   • Certificates usually cost £ 9.25 and urgent licensing costs £ 23.40.
   • You can call the General Registration Office for more information at 0300-123-1837. Please note that this phone number is formatted for calls within the UK.
   • You will need to provide detailed information about the property on the appropriate request form. In addition, you will need to provide personal contact information.
4. 4 Request a birth certificate in Australia. You can apply for a birth certificate in person through a participating post office.
   • You must include at least three identification documents with your application.
   • You can request a birth certificate as the person named on the certificate or as the parent of that person. Otherwise, it is necessary to provide documents confirming the authority of the person indicated in the certificate. You can also act on behalf of that person by proxy.
   • The standard cost is $ 48, while urgent requests are $ 71.

Tips

• The procedures, fees, and processing times for producing a new birth certificate may vary slightly from state to state. Therefore, you should contact the State Civil Registry Office or visit the Division's website for more specific information.
• If you need a copy of your deceased relative's birth certificate, you may also need to provide their death certificate.
• Remember, inquiries should be directed to place of birth, not place of residence.

What do you need

• Acceptable identity document
• Credit card, check, or money order receipt
• Application form