Content

• Steps
• Method 1 of 2: Quitting in a Positive Situation
• Method 2 of 2: Quitting in a Negative Situation

You've decided to quit, but how do you communicate this news to your employers? It doesn't matter if you quit for a new job, higher pay, personal reasons, or even a conflict at work, the main thing is to be a professional and follow company procedures. Remember that you want to do your best to stay on good terms because prospective employers may turn to your current company. Plus, you never know who you know who outside of work! While each situation is unique, the following is a guide that can help you explain your decision to quit in the most professional way possible, no matter the reason.

Steps

Method 1 of 2: Quitting in a Positive Situation

1. 1 Ask for a face-to-face meeting with your manager. If you work in the same office or can easily stop by your manager (as with other appointments), requesting a face-to-face meeting can be very simple. If it is not easy to contact your manager, then you can get by with a phone call or video conference. It is not worth flying or even driving if the journey takes more than 4 hours to break the news.
   • When you ask for a meeting, say, “I would like to speak with you in private to discuss something. Do you have free time today? " At this point, you don't need to say that you want to quit.
2. 2 Be honest and polite in the meeting. Start by thanking your manager for taking the time to meet with you. State that you have decided to leave the company politely. Then list the last dates of your tenure.
   • It is customary to give at least 2 weeks notice of termination. However, some positions require a longer term (from 3 weeks to 1 month). Positions that take a long time to notice tend to be those that are not easy to find a replacement, for example, if there is only one person in a department, or senior and executive manager positions.
3. 3 Don't focus on the negative. Be as positive as possible and don't dwell on any negative reasons for leaving.
   • For example, if you go to another company for a higher salary, don't say, "I'm quitting because the pay is too low and I do more work than Joe, who I know gets paid more than me." Instead, you can say, "I am quitting for a better opportunity."
4. 4 Provide constructive criticism. Constructive criticism is best during a termination interview. However, some companies may not be able to conduct such interviews; in this case, you can express your thoughts to your manager. To find out if termination interviews are being conducted, ask your manager or HR department.
   • Remember to stay positive when making suggestions or constructive criticism. The idea is to help the company retain its employees. For example, if a company does not provide additional management training, you might say, "It would be good for employees if the company provided management training."
5. 5 Don't gloat over your new job. If you leave on good terms, your manager may be sad, annoyed, or even jealous of your decision to leave. You can tell your manager the name of the new company and the new position in it. Limit any details, such as key responsibilities and projects, because you can naturally get caught up in a conversation about a new opportunity and leave a bad last impression.
6. 6 Thank your manager for the opportunity to work, learn, and grow within the company. Most jobs provide you with valuable knowledge and experience that can lead you to the next steps in your career. Recognizing this fact and thanking the manager is very important in order to leave a good, lasting impression.
7. 7 Prepare a signed resignation letter. Your application should state the main reasons for your dismissal. Submit your letter of resignation at the end of your meeting. This statement will be kept in your file and should include:
   • A statement that you are quitting.
   • The deadline for your employment with this company.
   • Finish it off on a good note by thanking them for the opportunity.
   • An example of how to start my resignation statement: “With this statement I am requesting the resignation of my sales manager as of June 23, 2014. I thank the company for giving me the opportunity to learn and grow in my position and wish the management and staff the best in the future. ".

Method 2 of 2: Quitting in a Negative Situation

1. 1 Ask for a face-to-face meeting with your manager and / or chief HR. Usually, when you leave the company, notifying your manager is sufficient. However, if HR is already involved in the situation (for example, a dispute with your manager or an issue of harassment at work), ask for their representative to be present. If you work in the same office or can easily stop by your manager (as with other appointments), requesting a face-to-face meeting can be very simple. If your manager or HR representative is not easy to reach, you can get by with a phone call or video conference. It is not worth flying or even driving if the journey takes more than 4 hours to break the news.
   • When you ask for a meeting, say, “I would like to speak with you in private to discuss something. Do you have free time today? " At this point, you don't need to say that you want to quit.
2. 2 Be honest and polite in the meeting. Start by thanking your manager for taking the time to meet with you. State that you have decided to leave the company politely. Then list the last dates of your tenure. 2 weeks' notice is considered routine and professional. However, if the situation is serious, such as a harassment issue, you can waive the 2-week notice requirement.
3. 3 Don't express any negative emotions such as anger and / or frustration. When you come to a meeting with strong, upset feelings, it can be difficult to have a productive meeting. The meeting can be very stressful and leave both parties upset. This is not the best way to quit your job. It is important to remain as calm as possible, even if it hurts you to do so.
4. 4 Don't get hung up on the negative. This means do not discuss all the negative aspects of your work. Keep your reason for leaving simple and short, give it a short message and move on.
   • For example, if you leave because of a conflict with your manager, don't say, "I'm leaving because my manager is sneaky and doesn't understand me." Instead, you can say, “I am leaving because of a management style conflict and (your manager’s name) will agree that such a working relationship is not good for the company.”
5. 5 Provide constructive criticism. Constructive criticism is best during a termination interview. However, some companies may not be able to conduct such interviews; in this case, you can express your thoughts on how to improve the company to your manager or HR representative. If they refuse, don't insist. If the company really wants to hear your suggestions:
   • Providing valuable suggestions or constructive criticism so that the company can retain its other employees. For example, if you quit because of harassment, you might say, "It would be good for employees if the company provided additional training on harassment."
6. 6 Don't gloat over your new job. If you are leaving for a new job, then it is quite normal to provide the name of the new company and the new position in it. However, limit any details, such as your new responsibilities, because it may seem like you are showing off and you might leave a bad last impression.
7. 7 Thank your manager for the opportunity to work for this company. Most jobs provide you with valuable knowledge and experience that can propel you up the career ladder. Even if you leave because of negative factors, it is important to acknowledge this fact and thank the manager for the opportunity. This will leave a good last impression.
8. 8 Prepare a signed resignation letter. Your application should include the main reasons for your dismissal. Submit your letter of resignation at the end of your meeting.This statement will be kept in your file and should include:
   • A statement that you are quitting.
   • The deadline for your employment with this company.
   • Thanks for the opportunity to work in this company.
   • An example of a good resignation statement: “With this statement I want to inform you that I am leaving the sales manager position. The deadline for my work in the company is April 5, 2014. I thank the company for providing me with the opportunity to gain valuable experience and wish the company good luck in the future. "