Content

• Steps
• Advice

In today's digital world, it's becoming increasingly common to write emails for internships. This article will guide you on how to do that.

Steps

Part 1 of 4: Prepare to write an emaill

1. 

   Create a professional email address. In business correspondence, use a clear and professional email address. Avoid unnecessary aliases or numbers and symbols. You can customize it with your own name. Example: [email protected] would be a good email address.
   • If your current email address is connected to a social media profile that contains unprofessional content, create and use a different one. Also, adjust the privacy settings on that social media network.

2. 

   
   
   Get to know the company. Before applying for an internship, find out about the company you want to be in. Visit their website, or read any articles about them. If the company has an accessible product, such as a mass media product, spend a week testing the product. Use your knowledge to compose letters. Employers value candidates who know the company and can demonstrate this knowledge in a concise manner.

3. 

   
   
   Find a common contact. Having a contact at the company for which you want to apply will be very beneficial. Search for keywords on social networks like LinkedIn or Facebook to find out about this company. If a contact appears, check their location in the company. Ask politely to be interviewed in person or by phone. Get advice on how to write an internship application.
   • With LinkedIn, you can see whether or not people working for a particular company are in your network of contacts. Don't hesitate to ask someone you know to introduce you to one of their connections. However, be skillful in handling and do not ask to go back and forth with the same person.
   • Many universities offer online alumni data. You can find people in a certain industry or company through these pages. Alumni who provide contact information are usually those who are open to receiving emails or phone calls from students.
   • When discussing the company with your relationship, mention that you are interested in doing an internship there.Ask about your organization structure, working environment, goals, etc. of the company.

4. 

   
   
   Identify mail recipients. Does the internship notice include the contact's name? If so, use the person's name and email address. If not, call the company to ask who is in charge of the internship. If no one is in charge, send your email to a senior in the company's human resources department. If you have talked to someone in the company, you can mention this at the beginning of the email.
   • If you can't find the name of any employee, please write "Dear Sir / Madam".

5. 

   Be specific with the subject line. Surely you want your email to be noticed in your large inbox. For example, you can write: "Apply for Internship Company X: Nguyen Van A". If requested by your employer, use the specific subject line they specify. advertisement

Part 2 of 4: Write paragraph one

1. 

   Respect the recipient formally. On the first line, depending on the name, title and gender of the contact, start the email with "Dear Sir / Madam / You / Sister". Don't write "Hello An" or "Hello". Use the same formal tone as if you were writing a professional letter.
   • If the gender of the person cannot be determined, greet the person in full name. For example: "Dear Nguyen Van A".

2. 

   Introduce yourself. Give someone who identifies your name and employment / education status (Such as third year college student X, major in biology). Describe how you learned about the internship, whether online, in the press or through a contact. If there is a common connection, mention it as soon as possible. For example you could write:,, suggested I contact him / her / him / her.

3. 

   Refers to times when you can practice. Indicate possible start and end times and if these are flexible timelines. For example, if you can do a spring semester internship and a full-time internship in the summer, share this information as well. Indicate how many hours of the week you can work.

4. 

   State your practice goal. Do you need an internship to get qualified? If possible, point out that your main pursuit goal is experience and career responsibility and compensation and remuneration are not so important. Write about the skills you hope to gain from this internship.

5. 

   Share what you admire about the company. Mention some things you know or think the company values ​​about itself. Avoid mentioning any negative news. Keep your messages positive. For example you could write: Famous for its excellence, and I really appreciate your commitment to work. advertisement

Part 3 of 4: Write the second paragraph

1. 

   Discuss your abilities and experiences. Through a few sentences, share information about your thesis, work experience, and any relevant skills you have. Show how your knowledge can benefit the company. Include information about the job, volunteering as well as how well prepared you were for the position. Emphasize how you can contribute to the organization. Your employer needs to believe that you can take on the assigned duties.
   • Describe work experience with strong verbs. Instead of writing, "I have been practicing marketing for two years," declare "As a marketing intern, I created fresh content, printed and electrical brochure designs. business as well as managing the media for businesses with fifty employees.
   • Skills can include mass media, event planning, and many other things.

2. 

   Refers to academic success or success in extracurricular activities. Write about your education level. If you have previously held a leadership role, describe your mission and / or accomplishments. Did you direct a committee? Have you coached a team? Keep these explanations short so as not to distract the reader.
   • Instead of using adjectives to describe yourself, give specific examples that show your qualities. For example, instead of saying "I am an aspiring student", write "I have consistently remained in the top 10 percent of the class".
   advertisement

Part 4 of 4: Writing the ending

1. 

   Indicate when you will contact again. Discuss when and how you will contact the employer to update the status of your application. Include contact information, such as your name, email address, phone number, and even when you can reach you. You can write: Your company can contact me by phone and email. In case your company does not respond easily, I will contact you again.

2. 

   End the email. Thank you for reading about you. End with an informal greeting, such as "I sincerely thank you." If you've ever spoken to the person in person or on the phone, use a greeting like "Sincerely". Don't use "Thank you" or simply "Goodbye" to formalize your letter. Use your full name when signing, for example Nguyen Van A instead of A.

3. 

   Consider attaching to an email. Do not attach your resume when actively emailing for internships. Unless the company is looking for an intern, they probably won't want to open your attachments, especially if there is a company policy on attachments. If job requests require a resume, attach the document in PDP format (instead of Word - with Word, formatting might be lost / adjusted when opened on another machine).
   • Some companies may state that they do not open attachments in emails. If so, combine the cover letter and the resume in the body of the email. Make sure that you use space separating them, making it easier for employers to differentiate each document.

4. 

   Follow up as promised. If you don't get a response from the company, email them again or better, give them a call. You can write: Dear Mr. Le A, my name is and I am writing this email after emailing you last week about the internship position (fall). I would be very grateful if I had an opportunity to discuss this position. I sincerely thank you, Nguyễn Văn A. Advertising

Advice

• Attaching a letter of recommendation is formal because email is often an informal, informal method of communication. If you include a cover letter, the message in your email should be short but formal, with the name of the employer, mentioning who you are, what position you are applying for, and the profile and cover letter. Your referral is attached in the email. Sign and provide your contact information.
• Don't make your email look like an email template. Customize each email you send to let the company know that you are not “scattered” your resume indiscriminately to find internships.