Content

• Steps
• Advice
• Warning

Do you need a letter of recommendation from a professor / instructor to apply for a scholarship, to graduate schools or to apply for a job? If possible, it is best to ask directly. This way, you will be able to explain why you need your cover letter and suggest what you want them to include in your body. However, if you are composing an email offer in English, follow these steps to be polite, deliver high efficiency, and get you the best cover letter possible.

Steps

Method 1 of 1: Compose your email

1. 

   Prepare the request email soon. Email the professor at least 5-6 weeks before the date of your recommendation. Even as soon as possible, if you have time. Don't wait until the water reaches your feet to jump. Professors are always busy and you don't want them to rush to write your recommendation, you should give them time to draft.

2. 

   
   
   Choose a suitable person. Before choosing a professor to apply for a recommendation, ask yourself:
   
   
   • Does this taste know my name?
   • Have I talked to this teacher before school?
   • Have I scored a 'B' or higher in their class?
   • Did I take more than one class with that instructor?
   You need to choose someone who can write a letter that includes your personal traits or accomplishments rather than "general ambiguity". The more "yes" answers to these questions, the wiser your choice will be.

3. 

   
   
   Respect appropriately in the letter. Even if it's an email, you want it to look nice. If you and your teacher are familiar (in particular the professor asks you to call them by your first name and you always call them that) then open the letter with that person's first name. If not, use an appropriate title. Let's say we are writing a letter to Dr. Jones, professor of Archeology. Dr. Jones is not close enough to you enough to call him by name, so you will begin with, "Dear Dr. Jones", followed by a comma or a colon.

4. 

   
   
   Set the subject as "Recommendation for". You should always add subject to email. This helps the teacher know exactly what the email is about and find it easier later.

5. 

   Start with the first paragraph stating your wishes. "I am writing this letter because I want to ask the teacher / teacher to write me a letter of recommendation". Don't make them guess, in the next section present the information:
   
   
   • Your name
   • Course
   • Faculty
   • One or more classes you took with this professor, the times and grades you earned
   • Why do you need a cover letter (what are you applying for)
   • When is it due, send the letter

6. 

   Outline of your relationship with the teacher. In the next paragraph, point out why you are special to them. Talk a little about yourself and why you are interested in scholarships, graduate programs or jobs for which you need a recommendation.
   • Don't give pragmatic reasons like "I want to work here because they offer the highest salary" or "I want to go to this school because their certificate will be so valuable on file".
   • Be professional and say something like, "I want to apply to this museum because I'm so interested in their tribal artifacts department."
   • Does your professor have any special affiliation with this company or workplace? Or if it is a school, is he / she a former student? If that's the case, don't forget to mention it. "I know some of the artifacts on display have been collected by you during a trip to the Amazon. I really hope that I get accepted into the artefacts department to have a chance to interact with a collection. Such complete episode ".
   • If your choices are somehow influenced by an experience with the professor, include: "I never intended to go into research until I attended an archeology class about Americans. That has motivated me to do a program in the summer and now I really look forward to being able to do in-depth postgraduate research. However, you should not impose this link if it is not true.

7. 

   Use the third paragraph as an opportunity to imply what you want your professor to say about you. You should emphasize in each sentence with the instructor important details. Surely you would like your letter of recommendation to contain information about you that your teacher may not notice. There are a few subtle ways to remind:
   • "I believe that through our conversation as well as through my academic attitude in class, you can also see my passion for archeology. I will finish my degree in Archeology in June. this year. I was an apprentice at the museum under the direction of Dr. Marcus Brody, I think you know him. I also have general experience in sorting items through an internship.
   • "The reference documents that I attached show my academic ability, but you are the only one who can see how hard I tried in my graduation thesis and the difficulties I have encountered. If possible, I hope you will talk about how I overcome stress and deal with failure, because those are the qualities that the selection committee wants to see. "

8. 

   Give details. Where will the letter of recommendation be sent? When do you need it? Are there any forms that the teacher needs to fill out? If there's anything they need, such as the recommendation form, resume and admission thesis, and so on, attach them to the email. You need to provide specific and clear information.
   • You should emphasize if the teacher needs to prepare a handwritten note or watch the email. Today, many schools and programs use electronic referral platforms, so remind your professor to wait for an email from the program of your choice for the information they need.
   • It's a good idea to put together your resume, the essays you wrote on the entrance exam (if you're applying for an intensive graduate program), and the details on how to submit it. letter of recommendation (including all contact information) with your email. Send them all as attachments.

9. 

   Finally, close by letting your professor know how you will track your progress. "This week, I will put a stamped and addressed envelope in your mailbox. I will also send you a reminder email a week before the recommendation is due. Thank you very much. " or "I need a letter of recommendation sent out on August 3rd. If you can help, please let me know, I am always happy to come to your office to receive mail at any time."
   • Create all favorable conditions for teachers. You are asking the professor to put their work aside and write a letter to you (the teacher is never paid for doing it). So don't make them send the letter and pay the postage on your behalf. You want to minimize disturbing others, so do what you can (and should) do instead of asking the teacher. That way, you can also rest assured that the message has been sent.
   • If your teacher offers to send you a favor, let them do it. If this professor often forgets small things like attaching files to emails or categorizing exams then you should say that you need (or want to) send out your recommendation letter with other papers or documents. That way, you will be sure you have the letter in hand.

10. 

    Thanks whether or not teachers write to you. "Thank you, teacher for your time and consideration. Also, I want to thank you for the time that I have been studying under your tutelage. 101 and don't know how to describe his passion for class ".
    • If the instructor is really special, you can celebrate more. "I will bring what I have learned to apply to my work. Your mentorship really has a positive impact on my life and I don't know how to thank you enough".

11. 

    Follow the promises such as sending necessary documents and email reminders. Call the professor if you have had no response for at least a week or two. If you feel you need to, you should call, do not default on anything. First, see if the instructor received your email. If not, be prepared to ask in person.

12. 

    Responsible for checking on the scholarship program side, graduate school or prospective employer before the deadline. Make sure your referral has been received. If not, you need to send a brief, polite email to remind the instructor and offer to pay for the express courier service.
    • Try to be as polite as possible. Professors are inherently very busy, so you are not asserted negatively. You should say, "Dear Dr. Jones. I know they haven't received your recommendation yet. Deadline for submission is near, so if nothing inconvenient I would like to pay for translation. express delivery service ".

13. 

    Thank you again. Send a thank-you note to the professor after you receive the recommendation. As soon as you have your recommendation letter in hand, you should send your instructor a handwritten thank you letter by post (do not send email). Not only is this a matter of courtesy, it can also benefit you in the future. Maybe you might need another letter at another time, or if you are working in the same field, your teacher might help you out at some point. If the letter does a good job and you get the position you want, call the professor for the good news! advertisement

Advice

• Attach your resume or resume to an email and mention in the letter that you have included any references.
• Always read the message before sending it. Make sure there are no spelling or grammatical errors. If you are not very confident, you can ask someone to help you.
• Avoid being rushed by sending a reminder email about a week or two before it's due and telling your professor that the deadline is coming.
• If you need a letter of recommendation in a bit of a rush, write a short email asking if the professor has time to help you and explain the situation. If you get a positive response, you can write a second email with more details.
• Always be grateful to those who helped you and are ready to respond. For example, if you get a job in a museum and are opening a summer internship for a student, you should phone Dr. Jones so he can talk to your student about the internship.
• Fill out the sections of the form you want the professor to use with a pen or black ballpoint pen (if applicable).
• While this article shows you how to get a cover letter, what you really need is a perfect letter of recommendation. Read how to get a great cover letter.
• If possible, ask your professor to recommend you in person. This will generally be more personal and polite.

Warning

• Some teachers may find it uncomfortable to receive emails from writing recommendation letters. Visit the teacher's office, make an appointment, or call them to show that you are willing to spend more time and effort than just writing an email.
• Remember that this is optional. It took a great deal of dedication to professors to build their reputation. Every time they write a cover letter, they are putting their credibility in it. In general, teachers only write recommendation letters to students they really trust.
• Never list references without their consent. This is obvious, even if you have worked with these people a lot and are confident that they will write your recommendation letter.
• DO NOT ask to read a copy of the letter before sending it. That is not allowed, because the letter of recommendation is the teacher's honest evaluation without having to explain it to his / her students. If you are concerned that the teacher won't have anything really good to say, ask if he or she has enough of the impressions and information needed to write a beneficial recommendation letter.
• If your professor gives you a suggestion (such as sending you an email before completing your recommendation) that your recommendation will not be as promising as you expected, thank them for Consider it and say that you have found another certifier.