Author:
Randy Alexander
Date Of Creation:
26 April 2021
Update Date:
1 July 2024
Content
This wikiHow teaches you how to set up and print templates for one or more labels in Microsoft Word.
Steps
Method 1 of 2: Print single labels or sheets with the same label
Collect the labels you need. Labels used for various purposes come in a variety of sizes, from standard, envelope label 10 to prescribed letter size and CD cover. Choose the label that best suits your project.
Create a new Microsoft Word document. Double click on the text application "W"blue, then double click Blank Document"in the upper left of the open window.
Click the card Mailings (Correspondence) at the top of the window.
Click Labels (Label) below the "Create" menu. The option is on the left side of the toolbar.- If asked, click OK to allow Word to access the contacts list.
Add text to the label. Enter the recipient's address, brand name, CD label, and so on in the field Delivery Address (Shipping Address) or click the address book icon to the right of the field, select a recipient, and then click Insert (Insert).
Click Font… (Font). This dialog box allows you to customize the appearance of the label by choosing the label font, size, text color, and style.
Customize the content of the label then click OK.
Click Options ... (Optional) in section Label of the dialog box.
Click the radio button next to the print pattern.
Click the "Label products" drop-down menu.
Select a label manufacturer.
- If the manufacturer is not on the list, check label packaging for the size and number of labels per sheet. With this information, you can choose an equivalent product.
Click the "Product number" drop-down box.
Click on the product parameters for the label. This number is clearly marked on the package.
Click OK.
Select the number of labels you will print.
- Click Full page of the same label (Same label whole page) to print the entire sheet of the label
- Click Single label (Single Label), and then find the row and column on the sheet of the label you want to print.
Insert the sheet of blank label into the printer. Make sure you have the correct alignment for the printer.
Click Print ... (Print).
- Make sure the label preview looks exactly the way you want it.
Click Print. The label will be printed.
- Click File (File) in the menu bar and select Save (Save) if you want to save this label template for future use.
Method 2 of 2: Print labels from address list
Collect the labels you need. Labels used for various purposes come in a variety of sizes, from standard, envelope label 10 to prescribed letter size and CD cover. Choose the label that best suits your project.
Prepare your mailing list. Word can load names and addresses from an Excel spreadsheet, an Access database, Outlook contacts, Apple contacts (on a Mac), or a FileMaker Pro database into the document. You can also import a new mailing list during the merge process if desired.
Create a new Microsoft Word document. Double click on the text application "W"blue, then double click Blank Document"in the upper left of the open window.
Click the card Mailings at the top of the window.
Click Start Mail Merge (Begin to merge) and Labels .... The option is on the left side of the toolbar.- If asked, click OK to allow Word to access the contacts list.
Click the radio button next to the print pattern.
Click the "Label products" drop-down menu.
Select a label manufacturer.
- If the manufacturer is not on the list, check the label packaging for the size and number of labels per sheet. With this information, you can choose an equivalent product.
Click the "Product number" drop-down box.
Click on the product parameters for the label. This number is clearly marked on the package.
Click OK.
Click Select Recipients… (Select recipient). The option is on the left side of the toolbar.
Select mailing list. Click on the source of the address you want to include in the label.
- If you want to create a new playlist right from this step, click Create a new List ....
- If you do not want to create labels for the entire mailing list, click Edit Recipient List (Edit recipient list) and select the recipients you want to include.
Click Address Block (Address block).- On the Mac computer, click the line near the top of the first label, click Insert Merge Field (Insert a pooled field), then select the field that you want to include, such as "First_Name." Repeat this process for each data field that you want to include, adding spaces, and formatting the address as appropriate.
Select the element you want to include on the label. These factors include name format, business name, name, and so on.
Click OK.
Click Update Labels (Update labels). The option has a green "refresh" icon located in the toolbar.
Click Preview Results (Preview results) in the toolbar. Make sure the label looks the way it should be.
Insert the sheet of blank label into the printer. Make sure you have the correct alignment for the printer.
Click Finish & Merge (Complete & Merge) and Print Documents ... (Print documents). The option is on the right side of the toolbar.
Click Print. The label will be printed.
- Click File in the menu bar and select Save (Save) if you want to save this label template for future use.
