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• Method 1 of 1: Preparing an authorization letter

An authorization letter authorizes a third party to act on your behalf. You may need someone to help you with your financial, legal, or medical issues. For this it is important that you draw up a correctly written authorization letter. To write an authorization letter, follow these steps.

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Method 1 of 1: Preparing an authorization letter

1. Type your authorization letter. A handwritten letter can be difficult to read and not as professional as a typewritten letter.
2. Use the correct tone for your letter. The person to whom you write the letter determines the tone of the text. For example, if you write an authorization letter authorizing someone to act as a proxy in legal matters, the tone is business-like and formal.
3. Keep the authorization letter short and precise, with all necessary information. If the letter is about your medical file, state your citizen service number, which parts of the file are involved and who you authorize. If you need help settling a legal matter, please include the case number.
4. Write the letter in a business format. In most cases, letters of authorization are formal, requiring a business format. If you know the addressee personally, the letter can be drafted more informally.
   • Place name and address at the top left of the page. Your name comes first, underneath the street and again under zip code and city. All this with a single line spacing.
   • Then skip one line and put the date on the next line, to the left of the letter. Do not abbreviate the date.
   • Place the recipient's name and address on the left. This information should appear below the date, with a single line space between the date and the recipient's name. The recipient's data should have the same style as your own data.
   • Start the salutation with the legal name of the addressee, unless it is an informal letter. If the letter is a business letter, use the appropriate salutation, such as Dear "Mrs.", "Mr." or "sir / madam," and don't call people by their first names.
5. Write the body of the letter. Keep one line spacing, put your full name, the details about the case, and the full name of the person you want to authorize on your behalf in the letter.
   • Add the start and end dates of the mandate.
   • State the reason for the authorization letter. Tell the recipient of the letter why you want to designate him / her as a proxy so that he / she can act on your behalf. This could be because you are ill or you are traveling for a longer period of time.
   • Specify the matters that the representative is allowed to handle on your behalf. This may include, for example, gaining insight into (parts of) a medical file, giving permission for a medical procedure, signing official documents in your absence, or withdrawing money from your account.
   • Express your appreciation to the person who will act on your behalf, as well as to the recipient of the letter, if they are two different persons.
6. Write the end of the letter. End the letter with "Sincerely," then leave 2 to 4 lines and type your name. Sign the letter with a blue or black pen.