Content

• Steps
• Tips
• What do you need

There are several ways to create a filing cabinet. The choice depends on your needs and the preferred search method.

Steps

1. 1 Consider the benefits of alphabetical storage. The alphabetic system works great if you sort the names of people, authors, titles of films and books, etc. If you use easy-to-find document names, the alphabetical system is probably the most convenient and easy to use for you.
2. 2 Use topic division. If you are studying or working with a specific set of subjects, the division by topic can be quite handy for finding information. For example, if you are studying law, your documents can be divided according to the titles of subjects: constitutional law, administrative law, international law, etc.
3. 3 Separate items by frequency of use. This works well with papers that you use all the time. This system works well in combination with another, for example, alphabetical. Keep the information you use most compactly in a place where it can be easily and quickly accessed, such as in the front of a paper drawer.
4. 4 Try a number system. This system works well with numbers or dates. For example, if you work with invoices, checks, events, the number system will help you extract information very quickly. Within it, you can make a separate division by months and years. For people using numbers as a way to identify a document, for example, working with medical papers, legal documents, court records, etc. a number system would be a very practical method for finding information in a filing cabinet.
5. 5 Use colors. Such a creative approach will be useful for people with good visual memory. Using a color code can help you cross-reference different projects.

Tips

• These principles are also useful for computer storage systems.
• Use pointers for non-alphabetical data. Indexes should be organized alphabetically so that data can be quickly found. The pointer should be placed in front of the document storage.
• Start by sorting and sorting your papers, marking the papers for later categorization.
• You should also have a separate space for documents that do not fit into any of the available categories.

What do you need

• Card tables
• Document folders
• Folder storage boxes